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Reference #: REQ_0000059466 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biobehavioral Health (BBH) in the College of Health and Human Development in seeking a motivated and talented Administrative Assistant to join our Administrative Support Team. You will assist on a wide variety of moderately complex business and financial operations and will directly support faculty, staff, and students.

Responsibilities include but are not limited to:

Preparation, processing, and submission of financial forms (e.g., travel reimbursements, purchasing card reconciliations, purchase orders, etc.)

Serve as receptionist for the main office: Greet guests, answer main phone line for department, aid or redirect as appropriate

Sort and distribute mail, prepare mail slips for outgoing mail, receive and send packages

Maintain office supplies and toner inventory. Place orders for replenishment as needed

Oversee copiers to include troubleshooting, ordering replacement toner, add/remove users, and arrange for copier maintenance

Serve as lead contact for conference room scheduling and technology support for the department and school. Set up equipment for meetings and presentations, troubleshoot issues and/or arrange for support

Create and maintain a shared events calendar

Listserv creation and management. Distribution of department and school information and marketing materials for events, as needed

Create and maintain department and school directories for electronic distribution to faculty and staff

Serve as lead contact for departmental events (reserve spaces, develop itineraries, schedule guest travel, etc.)

Serve as the BBH Safety Officer and participate in BBH committees. Coordinate alumni outreach and manage department awards

Process work orders for BBH facilities repairs/needs

Address faculty grant submission and research needs

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In HHD, enriching the lives of others is our mission. We believe in the power of human capacity for growth and live that mission by meeting challenges, both big and small, with excitement and energy every day. We invite you to come grow with us.

Education and Experience Requirements:

Requires a High School Diploma/GED or Vocational Training/Degree, plus two years of relevant work experience, or an equivalent combination of education and experience.

Preferred Experience/Skills:

Knowledge of Microsoft Office 365 systems(Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)

Knowledge of standard office procedures

Excellent interpersonal and communication skills

Success in an office environment where organizational skills are crucial to be effective

Interest in learning job-related software

Experience with higher education software systems such as LionPATH, 25Live Optimizer,CourseLeaf Curriculum Inventory Management (CIM), Student Educational Experience Questionnaire (SEEQ) or equivalent database and workflow systems

Ability to be detail-oriented

Ability to work with a high level of professionalism both independently and as a member of a team

Demonstrates a genuine appreciation for working with diverse populations

Application Instructions: For full consideration, applicants must submit a cover letter and resume with their application. Review of applications will begin immediately and continue until the position is filled.

Additional Information:

Typical working hours are on-site, Monday through Friday, 8:00 am to 5:00 pm.This position will be considered for a flexible work arrangement that combines remote and on-campus work after a six-month on-site training period. Flexible work arrangements can be discussed after a six-month in-office training period.

Benefits Information:

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per calendar year),sick time (12 days a year; accrued on a monthly basis) and paid holidays (13 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information.

The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.