Job Information
Pennsylvania State University Administrative Assistant in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Corporate Engagement C enter (CEC) at Penn State is seeking an Administrative Assistant - Intermediate Support. The primary roles of this position are providing administrative support to the Assistant Vice President of Corporate Engagement (currently vacant) and the CEC Directors while assisting the Corporate Engagement Program Coordinator with corporate events and meetings.
The Corporate Engagement Center connects industry partners to strategic opportunities at Penn State for research and development, philanthropy, and talent recruitment. The Center serves as a hub for industry/University relationships, supporting companies as they navigate the vast resources of Penn State. The team is here to help build lasting, mutually beneficial relationships.
Job Responsibilities:
Act as assistant to the Assistant Vice President and CEC Directors by providing support for scheduling, personal calendars, staff travel arrangements, and expense reconciliation.
Assist with meeting and event planning and execution, including logistics and note-taking.
Staff meeting scheduling, note-taking, and office calendar management.
Process and document philanthropic and corporate gifts, and support research financial needs.
Greet and direct visitors, as well as manage and respond to inquiries from the CEC website and central email account.
Reserve fleet vehicles.
Maintain office supplies and arrange for equipment maintenance and facilities needs.
Perform other duties as assigned.
Required Experience and Skills:
This position requires a High School Diploma/GED or Vocational Training/Degree and 2+ years of relevant experience, or an equivalent combination of education and experience.
In addition, this position requires:
Ability to work with minimal supervision on difficult assignments, conferring with manager on unusual matters.
Experience with standard office procedures.
Ability and willingness to learn job-related software.
Attention to detail.
Strong organizational and customer service skills.
Strong verbal and written communication skills.
The ability to work independently as well as with a team.
The ability to work with individuals from a variety of cultures and backgrounds.
Preferred Skills and Systems Knowledge:
Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
Ellucian Advance, Salesforce, or other CRM software.
DocFinity or other document management software.
SAP Concur (our expense processing system).
Financial transaction processing software.
Experience with adhering to policies and procedures.
Additional Information:
The working location will be University Park, PA. This is a hybrid work position. Questions related to the flexible work schedule should be directed to the hiring manager during the interview process. This position directly reports to the CEC Program Coordinator.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA