Experience Inc. Jobs

Reference #: REQ_0000058162 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: The Pennsylvania State UniversityDepartment of Physicsis seeking a candidate for an Administrative Assistant - Intermediate Support.The AdministrativeSupportAssistant will be a detail-oriented and organized individual who will provide support to faculty members with administrative and financial functions needed to run a research group. This position will perform various tasks with minimal supervision.This position will be involved in monitoring budgets, arranging and coordinating travel, processing reimbursements, assisting with lab ordering, and reconciling purchasing cards for assigned faculty members and their groups. Other administrative functions may include assisting faculty members withmaintaining calendars and scheduling appointments. The successful candidate will work closely with the Eberly College of Science (ECoS) Finance Office and Research Office to facilitate processing of appropriate forms and documents.Excellent interpersonal and organizational skills are essential, along with the ability to work both independently and as a member of a team.

This position typically requiresa High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.

Your job duties may include but are not limited to: Maintain and monitor budgets. Prepare and process various reports, orders, and financial forms through the use of SIMBA and SAP Concur. Create budget reports that project future income and expenditures. Monitor funds available, grant end dates, and matching funds spending. Monitor funds for compliance with agency and university policies and procedures. Initiate and track purchases. Reconcile purchasing cards for assigned faculty and group members and determine proper grants to charge. Work closely with financial and research offices in the Eberly College of Science. Arrange and coordinate travel for assigned faculty and group members. Purchase tickets, process seminar registrations, make hotel and car rental reservations, coordinate submission of abstracts, and integrate all details together in an itinerary if necessary. Upon traveler's return, process reimbursement using SAP Concur. Type confidential reports, memos, and correspondence. Maintain calendars; schedule appointments and meetings; and arrange itineraries for visitors. Answer questions from faculty and lab members regarding administrative and financial processes. Process various shipments. Provide backup support to other Research Staff Assistants.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $38,3 0.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.