Experience Inc. Jobs

Reference #: REQ_0000058470 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: The McCourtney Institute for Democracy in the College of the Liberal Arts is seeking an Administrative Assistant. Working closely with Institute Directors and the Communications Specialist, this person will assist with all operational, budgetary, events, and administrative duties associated with the Institute.

Responsibilities include but are not limited to:

Managing operational and administrative processes

Monitoring and maintaining the Institute's internal budget(s) to include stewardship of endowment accounts, tracking expenditures against charges, as well as processing requests for various financial transactions such as travel reimbursements, group meals, honorarium payments, and reconciliation of purchasing card charges

Providing detailed ongoing budget reports and forecasting balances to plan for expenditures, compiling detailed information for annual budget reports

Arranging and providing logistical support for meetings, visits, and events (including conferences, speaker series, and the Nevins Democracy Leaders program) and when appropriate, coordinating with relevant departments including Alumni Relations

Hiring part-time hourly student research employees

Editing, proofreading, and producing correspondence, updates, and mailings

Assist in developing social media posts, graphics, and flyers

Organizing, preparing, and attending weekly staff meetings

Communicating with and assisting undergraduate students regarding fellowships/internships

Submitting work orders for facilities maintenance requests

Maintaining Institute records and files

After training, the Administrative Assistant will frequently use: Microsoft 365, SAP Concur, CollegeNet-25Live, as well as the following which are specific to Penn State: Workday/WorkLion (central resource for HR services, payroll, attendance, etc.), eSteward (database related to alumni gifts and endowments), and SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting).

Benefits include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

Education and Experience: This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education and two years of relevant experience, or an equivalent combination of education and experience.

Financial/budgeting and event logistical support experience is preferred.

Other Qualifications Include:

Excellent written and verbal communication skills

Ability to work independently and as a member of a team

Excellent organizational and time-management skills; attention to detail

Candidates should also have general computer skills with a solid familiarity of Microsoft Word, Excel, Teams, and Outlook; as well as an ability and willingness to learn other job-related software.

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the op ortunity.

Additional Information: To be considered, applicants should upload a cover letter and resume.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.