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Reference #: REQ_0000064903 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

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JOB DESCRIPTION AND POSITION REQUIREMENTS: The College of the Liberal Arts is seeking an Administrative Assistant to provide support to department heads and for numerous faculty processes, from hiring to promotion and tenure. This role is great for individuals looking for variety in their next career move.

Most of the Administrative Assistant's responsibilities will be focused within the departments of Applied Linguistics and Philosophy; this position is part of the administrative team who collectively supports these departments and the Department of Communication Arts and Sciences (CAS).

The Administrative Assistant will work both independently and collaboratively, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:

Coordinate both the promotion and tenure process and the non-tenure-track promotion process for the departments. Ensure promotion packets are accurate, complete, and adhering to deadlines.

Responsible for coordinating the faculty recruitment process. Prepare advertisements for faculty positions, arrange campus visits, and work with the department head and event manager to coordinate all logistics of the visits.

Process faculty appointments, including visiting scholars; process immigration applications; assist employees, scholars, and/or visitors regarding form requirements and compliance.

Assist department head with obtaining information for projects, determining priorities to meet all deadlines, composing and typing correspondence, and coordinating collection of data.

Manage the department heads' calendar.

Process hourly staff hiring for all three departments.

Serve as back-up to the Administrative Assistant responsible for the above duties for CAS.

The Administrative Assistant will also play a key role in ensuring faculty compliance with Penn State's policies and procedures - reading and understanding the policies and procedures to be able to give guidance to faculty members.

After training, the Administrative Assistant will work with various software, including Microsoft Office 365, Workday, and DocFinity, as well as those specific to Penn State:

WorkLion (collection of general HR information and resources, along with an inquiry system)

iStart (immigration management system)

FAIS (Faculty Activity Insight System)

PTORP (Promotion and Tenure Online Reviewing System)

Benefits include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

Education and Experience: This position will be filled at the level of Intermediate Support or Senior Support, depending on the final applicant's experience and education. The Intermediate Support level requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.

Additional Qualifications:

Demonstrated ability to be detail-oriented

Excellent comm nication (both verbal and written) and interpersonal skills

Driven to provide excellent customer service

Ability and willingness to learn job-related software

Demonstrated ability to be proactive and take initiative

Application Instructions: For full consideration, applicants must include a cover letter and resume with their application. Review of applications will commence immediately and continue until the position is filled.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $38,300.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.