NBC Universal Administrative Assistant, Intl Marketing in Universal City, California
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion (https://www.nbcuniversal.com/diversity-equity-inclusion) initiatives, coupled with our Corporate Social Responsibility (https://www.nbcuniversal.com/csr) work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.
The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by SVP, International Marketing. This is a globally focused role and includes managing schedules, coordinating meetings and handling travel arrangements. This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally across all international territories.
Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads and anticipate problems and conflicts in advance
Compile meeting agendas for weekly Senior Management Team meetings
Coordinate travel schedules and arrangements and collect required travel documentation
Build presentations on Microsoft Keynote/PowerPoint for meetings, conferences and events
Establish and maintain positive relationships with internal and important external clients
Maintain proper recordkeeping and filing system for all work
Compose and type routine e-mail correspondence
Perform basic administrative tasks, e.g. photocopying and filing
Assist other department members as necessary and serve as back up for the desk of President of Worldwide Marketing
May assist in making arrangements for temporary help, storage, etc.
Handle extremely heavy phones and act as back up for the marketing team
Prepare and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensure the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintain department business with the utmost confidentially
Bachelor’s Degree or 3+ years of experience supporting a senior level executive
Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote
Knowledge of all basic office equipment required
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Willingness to work evenings and weekends with short notice and be flexible with hours
High degree of professionalism and the ability to interface well with Senior Level management
Demonstrable senior EA experience: a truly committed individual who has experience supporting a manager across difference time zones
Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
Ability to work independently and show a very strong sense of initiative and intuition
Expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
Show initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Ability to pay attention to multiple details and multiple tasks while minimizing errors
Ability to work on a team and willingness to give assistance to co-workers in other areas
Experience working in and a positive attitude toward, a rapidly changing business environment
Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
- Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range: $47,500 - 60,000 (Not bonus eligible)
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
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