Job Information
J-U-B Engineers, Inc. Administrative Assistant- 2024-42 in Twin Falls, Idaho
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2260363
Position: Administrative Assistant 2024-42
Job Location: Twin Falls, ID
Position Overview:
The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is Helping Each Other Create Better Communities. We foster an enriching environment for our employees to build their careers in the communities where they live. We are hiring an Administrative Assistant to work in our Twin Falls, ID office, supporting the Twin Falls, Pocatello, and Idaho Falls offices.
The successful candidate will work in a professional office environment with our project managers and engineering and surveying staff, assisting in day-to-day coordination with clients, regulatory agencies, and project matters.
This position supports the office with a variety of duties and responsibilities. The main responsibilities include, but are not limited to:
- Providing front desk reception and phone support for the three offices
- Partnering with managers, engineers, surveyors, and staff to provide necessary support for our clients, projects, and personnel
- Ordering and maintaining office supplies
- Coordinating with a facilities manager for building maintenance
- Coordination vehicle maintenance and repair
- Organizing and scheduling submittal packets and information
- Assisting with proposals and projects by gathering and preparing needed information
- Creating, proofreading, and editing documents, such as agreements, reports, letters, and specifications
- Providing administrative assistance to all departments of the three J-U-B offices, such as event & meeting planning and preparation, coordinating with other J-U-B Administrative staff, and coordinating with internal IT Department to resolve computer issues
- Traveling approximately 1 time a month to Pocatello/Idaho Falls offices to provide in-office support