Experience Inc. Jobs

Position Title

Accounts Payable Specialist II

Status

Full Time

Job Summary

The accounts payable specialist II will assist in the daily operations of the accounts payable department.

Essential Job Duties

• Perform timely and accurate processing of transactions
• Match invoices with Purchase Orders (P.O.), packing skips, and other documentation
• Compare P.O., prices, terms of payment and other charges to invoices received from vendors
• Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures
• Reconcile, code, and post payables and invoices
• Prepare and issue payment runs (check, ACH, wire, etc.)
• Assist in check matching and processing for distribution and mailing
• Assist auditors and other departments in researching payment related questions
• Establish and maintain timely communication and relationships with vendors and internal university customers
• Utilize Ellucian Colleague ERPsoftware and other programs to manage account payable processing
• Review and update account payable workflow processes
• Ensure sure all documents and reports are prepared, distributed, and filed/stored properly
• Maintain accurate historical records of all invoices, reports, receipts, checks, and verbal/written communication by scanning, saving and filing documents that impact accounts payable activities and customer/vendor relations
• Assist in training accounts payable clerical staff and the university community
• Order and purchase supplies, equipment and printed materials
• Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• High school diploma or equivalent and seven years of accounts payable or general accounting experienceOR
• Associates degree in accounting, business administration or related field and five years of accounts payable or general accounting experienceOR
• Bachelors degree in accounting, business administration or related field and three years of accounts payable or general accounting experience

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and Attributes

Knowledge of:

• Account payable processes
• Microsoft suite (Word, Excel, Outlook, etc.)

Skills:

• Time management
• Commitment to excellent customer service skills
• Good listening and communication skills
• Proficient with math calculations and problem-solving skills
• Advance data entry skills
• Intermediate computer literacy skills

Ability to:

Interact with diverse vendors, faculty and staff populations

Posting Detail Information

Posting Number

S726

Will this position required travel?

Yes

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

10/26/2024

Close Date

01/26/2025

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire