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Job Summary

Please note this position is open until filled; however, to ensure consideration applications should be received by July 12, 2024 at 4:30pm. King County Housing Authority's (KCHA) Weatherization Program is recruiting for a detail-oriented, sociable and customer service focused Administrative Assistant (Long-Term Temporary) to join their team in Tukwila, Washington. This is an excellent opportunity for someone who is committed to the highest standards in public service while making an impact towards combating climate change and assisting low-income households become more energy efficient and sustainable. The strongest candidate will:

• Have an ability to provide exceptional customer service to a diverse population of internal and external stakeholders. 
• Demonstrate their attention to detail when reviewing information that has been submitted for completeness or determining what documentation will be required based on applicant situations.
• Be highly skilled as an effective communicator both verbally and in writing.   
• Be flexible and able to adjust to shifting priorities and needs while maintaining a positive attitude.   
• Have experience working for government or non-profit agencies that serve the low-income community.
• Have experience in public procurement and understand construction contracting.
• Competency with Microsoft Office Power Platform applications.

The ideal candidate will enjoy interacting with applicants, landlords, contractors and staff and bring an ability to recognize the balance between policy and empathy while supporting program participants. The Administrative Assistant's ability to support internal and external program stakeholders will be essential to their success in this role while being proficient in the use of systems and tools to maintain organization, demonstrate dynamic time management and have the ability to change focus based on program goals. King County Housing Authority (KCHA) is the largest provider of affordable housing in the Pacific Northwest and a nationally recognized leader in affordable housing. To learn more about KCHA and our Mission visit this link{tabindex="0" rel="nofollow"}. 

Essential Functions

The Weatherization Program Administrative Assistant will:

• Conduct intake of Weatherization program applicants; maintain communications for program intake via phone, fax and manages the general department email inbox regarding applications and general inquires. 
• Maintain knowledge regarding program rules through state and federal guidelines; process client applications based on state and federal rules and deliver eligibility determinations to clients. 
• Process and maintain records pertaining to contractor compliance with licensing and insurance requirements; facilitate requests for pricing and additional documentation from contractors. 
• Create project files and review project documentation for quality control as it pertains to compliance with program rules and department best practices. 
• Act as backup to Administrative Specialist as needed. 
• Deliver reports from department databases to Program Manager and Director as needed; maintain records within department databases and reviews for accuracy.

• Assist auditing team regarding client scheduling.

   

Qualifications and Competencies

Required Qualifications:

High School Diploma or GED AND

Moderate experience providing office and/or administrative support OR

An equivalent combination of experience and education that provides the necessary knowledge, skills, and