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Rensselaer Polytechnic Institute Gift Administration Officer in Troy, New York

Gift Administration Officer

Apply now (https://secure.dc4.pageuppeople.com/apply/1011/gateway/default.aspx?c=apply&lJobID=494346&lJobSourceTypeID=796&sLanguage=en-us) Job no: 494346

Work type: Full Time

Location: Troy, NY

Categories: Staff, Development and Fundraising

Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the world's first quantum computer on a university campus.

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, three astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit www.rpi.edu.

Are you ready to change the world? Apply now!

Job Summary

The Gift Administration Officer composes all gift agreements for major donors at the Institute in collaboration with major gift officers, financial offices, and other advancement team members. The Gift Administration Officer is responsible for managing and overseeing all endowed funds from inception through completion, ensuring all endowed fund agreements are written and executed in accordance with the highest standards in the industry.

Minimum Qualifications

  • Bachelor's Degree

  • Four (4) or more years experience in a large complex and dynamic organization working in positions/roles involving compliance, strategic communications, writing, data management, and/or donor relations

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Prior experience in higher education

  • Prior experience working in a legal or finance related profession

Minimum Knowledge, Skills, and Abilities

  • Knowledge of fundraising practices, IRS regulations as they pertain to charitable giving, CASE or AHP guidelines preferred

  • Knowledge of legal language and agreements

  • Strong sense of tact and discretion; ability to work responsibly and judiciously with confidential and sensitive information

  • Requires excellent interpersonal skills; ability to work well with colleagues, institute administrators, faculty and alumni in a pro-active, customer-service oriented manner

  • Effective organizational skills with the ability to manage and execute multiple projects in a deadline, detail-oriented environment

  • Strong analytical and reporting skills; analytical thinking and complex problem-solving skills, taking general information and translating into sound documentation

  • Ability to communicate effectively, both orally and in writing

  • Strong attention to detail

  • Requires a high level of proficiency in Microsoft Word (merges, advanced formatting) and Microsoft Excel (including sorting and data comparison) and PowerPoint and working within large-scale digital databases

  • Working knowledge of fundraising Customer Relationship Manager (CRM) software preferred

Representative Job Duties

  • Draft formal pledge documents and legal donor gift fund agreements. Work with gift officers, advancement services, legal counsel, and the Institute’s financial offices, ensuring that all agreements are crafted according to RPI policies and practices.

  • Track agreements through signatory and fund creation processes starting with digital project management workflow and ending with the advancement’s data management system.

  • Manage the establishment of all endowed funds from inception to completion, including writing all agreements, working with development officers, donors, Finance, the President's office, Provost, Deans, Department chairs, faculty, Financial Aid, Advancement Services, or others as necessary to assure that agreements are written and executed in compliance with Institute regulations.

  • Provide oversight and direction to campus constituents to ensure proper compliance and expenditures of endowed funds (including the Provost, Deans, Faculty, Department chairs) with the Sr Donor Impact Officer. Ensure that the budget managers of the five schools are aware of new endowed funds for which their departments have responsibility.


Business Hours: Monday - Friday


No travel


No Driving

Starting Salary/Rate

Expected hiring range: $65,000 - $73,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Job Posted Date

Applications will be accepted until the position is filled.

Culture of Safety at Rensselaer

Rensselaer is committed to providing a safe and healthy living, learning, and working environment for its faculty, staff and students. As such, we strongly recommend that faculty, staff and students obtain a COVID-19 vaccination and remain current with available boosters to protect themselves, as well as to protect vulnerable members of the community.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu) (https://hr.rpi.edu/benefits) .

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Advertised: 01 May 2024 Eastern Daylight Time

Applications close:

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