Job Information
New Jersey Housing and Mortgage Finance Agency Housing Management Officer in Trenton, New Jersey
Housing Management Officer
Location Trenton, NJ
Job Code 742
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NOTICE OF VACANCY
THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:
Job Title: Housing Management Officer
Salary Range: Range 10, Range 11, Range 12
Division: Asset Management
FL Status: Exempt
Issue Date: 9/26/24
Closing Date: 10/20/24
Union Status: Professional Bargaining Unit, Exempt
Employment Status: Full time
JOB DESCRIPTION
Under the supervision of an Asset Manager, conduct financial reviews of operating budgets, financial statements and monthlyoperating reports; monitor projects to ensure continued viability; conduct physical inspections and write comprehensive reports onthe findings; review proposals and expenditure requests; review requests for rent increases and return on equity; respond toinquiries from tenants, managers/owners, and concerned parties; perform other related duties as required.
Conduct financial reviews of HMFA properties to determine compliance with established procedures and accounting policies.
Document all variations to policy and/or operating budget.
Follow up to ensure that variations are resolved or corrected.
Review and analyze operating budget, Monthly/Quarterly Operating Reports, utility allowance studies and audited FinancialStatement for each assigned development. Document findings and draft appropriate correspondence to owners and managers.
Monitor and follow up on all requests for disbursements from operating and escrow funds.
Perform annual physical and follow up inspections for each assigned development to ensure that appropriate managementprocedures have been instituted, which will result in efficient and proper maintenance of the development.
Prepare reports; coordinate with other Divisions to assist the owner or manager of the development. Resolve any problemsrelated to the operation of the development.
Utilize the MITAS system for financial reports and comparisons.
Participate in conferences and site meetings concerning the development.
Draft internal and external correspondence concerning the developments.
Review Management Agreements and Management Package documents and Attorney Agreements.
Identify and resolve problems at "troubled projects," including management deficiencies, excessive vacancies, rent-up issues,escrow, and debt service delinquencies.
Perform annual Management Agent evaluations
Perform related duties as required.
MINIMUM REQUIREMENTS
Education / Experience:
HMO I (Range 10)Four (4) year college degree; five (5) years of related housing management experience or an equivalent combination of education and experience that meets the required knowledge, skills, and abilities.
HMO II (Range 11)Four (4) year college degree; six (6) years of related housing management experience; or an equivalent combination of education and experience that meets the required knowledge, skills, and abilities.
HMO III (Range 12)Four (4) year college degree; eight (8) years of related housing management experience; or an equivalent combination of education and experience that meets the required knowledge, skills, and abilities.
Skills:
Extensive knowledge of real estate property management procedures.
General knowledge of Federal and New Jersey laws affecting multi-family dwellings.
General knowledge of HUD occupancy requirements.
General knowledge of accounting procedures and practices.
General knowledge of New Jersey building and construction codes.
Ability to plan, organize, and accomplish multiple assignments simultaneously.
Ability to communicate effectively orally, in writing and to listen actively.
Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication with customers, clients, peers, and management.
Physical DemandsEmployees are required to walk the site of the developments; and access all areas of the developments, including the boiler room and roof.
Working ConditionsGeneral office environment combined with driving throughout the State, depending on the location of the developments.Certificates & Licenses RequiredA valid driver’s license in the state in which the person resides is required only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
BENEFITS
NJHMFA provides a comprehensive benefit package which includes:
Medical, prescription, dental, vision & long term disability
FSA & HSA
Public Service Loan Forgiveness and Tuition Reimbursement
Public Employees' Retirement System (PERS)
Deferred compensation plans
Employee assistance services (EAS)
State employee discounts program
Paid personal, sick and vacation days
Paid holidays
Partial Telework
Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
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