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Job Title: Account Payable ConsultantJob Description

This position is responsible for managing Accounts Payable, Fixed Assets, and the Coupa Application for Procurement. Additionally, the role includes general accounting duties as assigned.

Responsibilities

• Process Accounts Payables in a timely manner, including receiving and verifying invoices and requisitions for goods and services.

• Review and reconcile employee expense reimbursements prior to payment.

• Verify that payment claims and transactions comply with policies and procedures, such as travel and entertainment expenses.

• Prepare and input entries in the Oracle Accounts Payable system.

• Prepare required reports after daily processing for reconciliation purposes between Coupa and Oracle.

• Prepare vendor cheques for mailing.

• Maintain an appropriate paper or electronic Accounts Payable filing system that provides a proper audit trail.

• Maintain an accurate list of approved vendors and vendor account numbers.

• Prepare other expense-related reports as required, including tracking travel and entertainment expenses and greenhouse gas-related expenses.

• Review accuracy of vendors/suppliers list in the Coupa application.

• Assist other business users with the registration of contracts and purchase orders/requisitions in the Coupa application.

• Maintain accurate records of all fixed assets, ensuring they are tagged with appropriate identification.

• Ensure fixed assets are entered into the Oracle Fixed Assets system correctly and in a timely manner.

• Ensure fixed assets are depreciated correctly in the Oracle Fixed Assets system.

• Conduct an annual Fixed Asset review by reconciling Oracle Fixed Assets records to the actual physical assets.

• Streamline and enhance the Vendor Risk Management process in coordination with partners.

• Partner with department heads to collate required information and documents for vendor risk management purposes.

• Ensure compliance with all Bank Policies and Procedures, including Anti-Money Laundering policies, and relevant regulatory body requirements as communicated by the Compliance Department.

Essential Skills

• Proficiency in Oracle, Accounting, Reconciliation, Process Improvement, Documentation, and Process Mapping.

• Experience with Concur, Accounts Payable processes, and Fixed Assets management.

• Strong Excel and systems experience, including Oracle AP and Concur.

• Degree in Accounting or equivalent Business certificates.

• Minimum of 3 - 5 years of previous related experience in Accounts Payable.

• Basic accounting knowledge for budget preparation, fixed asset amortization, and entry preparation.

• Ability to organize, plan, and coordinate.

• Proficiency in computer skills – Excel, Word, Access, Oracle Accounts Payable (AP) and Fixed Assets.

• Project Management skills.

• Prior exposure to working with Coupa procurement/AP system and Oracle AP system.

Additional Skills & Qualifications

• Familiarity with COUPA.

• Experience with VLOOKUPs and Pivot tables.

• Schedule III banking experience (foreign banks).

• Project Management skills.

• Transformation experience.

• Excellent communication skills.

• Confidence and ability to work with C-Suite executives.

• Proactive approach.

Work Environment

This position operates in a hybrid work environment, requiring on-site presence 2-3 days weekly with flexibility on which days. Hours are typically 9-5 or 8-4, totaling a 35-hour work week. You will report to the Vice President of Accounting and support the current AP Analyst in process improvement initiatives. Benefits include medical and dental coverage while on contract, with RRSP matching and bonus eligibility upon conversion to a permanent position.

Pay and Benefits

The pay range for this position is $90000.00 - $100000.00/yr.

Workplace Type

This is a hybrid position in Toronto,Ontario.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l’équité et l’inclusion

Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;

• Le maintien d’un environnement inclusif par une autoréflexion permanente ;

• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;

• L’assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.