Experience Inc. Jobs

We have an Excellent Contract position for anOperations Administrative Assistant to join a leading Company located inToney, AL.

U.S. Citizenship is required.

The Operations Administrative Assistant is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department. This role requires a highly organized, detail-oriented individual with excellent communication skills and the ability to manage multiple tasks simultaneously.

Job Responsibilities:

• Provide administrative support to the operations team, including scheduling meetings, managing calendars, and coordinating travel arrangements.

• Assist in the preparation and editing of reports, presentations, and other documents as needed.

• Maintain and organize departmental records, ensuring all documentation is accurate and up-to-date.

• Handle routine correspondence, including answering phones, responding to emails, and routing messages to the appropriate parties.

• Support the implementation of operational policies and procedures, and assist in monitoring compliance.

• Coordinate logistics for internal and external events, including conferences, workshops, and training sessions.

• Process expense reports and invoices, and assist with budget tracking and financial record-keeping.

• Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors.

• Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.

• Assist with special projects and perform additional duties as assigned by the Operations Manager.

  Basic Hiring Criteria:

• High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-secondary/associate degree with a minimum of 2 years of prior related experience.

• Previous experience in a customer service environment.

  Desired Qualifications:

• Experience with Microsoft Office suite of tools including PowerPoint, Word Excel, and Outlook.

• Excellent communication skills, strong judgment/problem-solving skills, interpersonal skills, and team collaboration.

• Well, organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs, and take the initiative.

• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.

• Effectively handle multiple simultaneous projects.

• Willing to work some occasional extended hours as needed.

• Capable of learning new skills and software such as Microsoft SharePoint, Staffing/Workforce Management tool, Ariba, and the Procurement Process.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance