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The Children's Home Society of New Jersey - Toms R Administrative Assistant in Toms River, New Jersey

The Administrative Assistant will perform a wide range of confidential, administrative and office support activities for the Director and/or members of the management team (supervisors, program administrators) to facilitate the efficient operation of the organization.

  • Liaison to Information Technology team, troubleshoot and gather information

  • Writing, preparing and distributing routine correspondence and other office documentation as requested by the Director

  • Liaison to Marketing Department, request website updates, business cards, marketing materials, and family donations.

  • Liaison to facilities Department, creating work orders for furniture purchases or repairs, hanging heavy items to the walls, renovations, physical labor assistance with file retention in the basement

  • Overseeing office systems (computers, copiers, fax, telephones, postage, etc.) operations

  • Overseeing physical “Housekeeping” operations (janitorial, alarms, fire drills, property manager liaison, supplies, etc.)

  • Overseeing record retention, including purging of archived files

  • Assist supervisors by creating and maintaining databases for targeted subsidies

  • Assist in the maintenance of all in house databases

  • Designing, layout and preparation of outreach materials, in-house materials, training materials and newsletters including graphics design including interfacing with printers, contractors, etc.

  • Monthly collection and reporting of statistics for all CCR&R programs

  • Training of all employees on office systems and procedures

  • Interacting with other government agencies, community agencies, etc. for fund raising events, public information events, etc.


Associate's Degree required; Bachelor's Degree preferred

Work Experience Requirements:

Minimum of 3 years’ office support or clerical experience. Data entry experience and knowledge of databases. Knowledge of computers and Microsoft programs required. Prior administrative office experience. Proficient in Microsoft office applications (Word, Excel, Power Point, etc.)

Must have a car and valid driver’s license

External Company Name: Children's Home Society

External Company URL: www.chsofnj.org/?

Street: 1433 Hooper Avenue