The Children's Home Society of New Jersey - Toms R Administrative Assistant in Toms River, New Jersey
The Administrative Assistant will perform a wide range of confidential, administrative and office support activities for the Director and/or members of the management team (supervisors, program administrators) to facilitate the efficient operation of the organization.
Liaison to Information Technology team, troubleshoot and gather information
Writing, preparing and distributing routine correspondence and other office documentation as requested by the Director
Liaison to Marketing Department, request website updates, business cards, marketing materials, and family donations.
Liaison to facilities Department, creating work orders for furniture purchases or repairs, hanging heavy items to the walls, renovations, physical labor assistance with file retention in the basement
Overseeing office systems (computers, copiers, fax, telephones, postage, etc.) operations
Overseeing physical “Housekeeping” operations (janitorial, alarms, fire drills, property manager liaison, supplies, etc.)
Overseeing record retention, including purging of archived files
Assist supervisors by creating and maintaining databases for targeted subsidies
Assist in the maintenance of all in house databases
Designing, layout and preparation of outreach materials, in-house materials, training materials and newsletters including graphics design including interfacing with printers, contractors, etc.
Monthly collection and reporting of statistics for all CCR&R programs
Training of all employees on office systems and procedures
Interacting with other government agencies, community agencies, etc. for fund raising events, public information events, etc.
Associate's Degree required; Bachelor's Degree preferred
Work Experience Requirements:
Minimum of 3 years’ office support or clerical experience. Data entry experience and knowledge of databases. Knowledge of computers and Microsoft programs required. Prior administrative office experience. Proficient in Microsoft office applications (Word, Excel, Power Point, etc.)
Must have a car and valid driver’s license
External Company Name: Children's Home Society
External Company URL: www.chsofnj.org/?
Street: 1433 Hooper Avenue