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EY GPS - Federal Subcontracts and Procurement - Supervising Associate in Toledo, Ohio

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

From strategy to execution, the Government & Public Sector (GPS) practice of Ernst & Young LLP provides a full range of consulting and audit services to help our Federal, State, Local and Education clients implement new ideas to help achieve their mission outcomes. We deliver real change and measurable results through our diverse, high-performing teams, quality work at the highest professional standards, operational know-how from across our global organization, and creative and bold ideas that drive innovation. We enable our government clients to achieve their mission of protecting the nation and serving the people; increasing public safety; improving healthcare for our military, veterans, and citizens; delivering essential public services; and helping those in need. EY is ready to help our government build a better working world. 

The opportunity

The Subcontracts and Procurement Supervising Associate is an individual contributor role responsible for providing Subcontract & Procurement support for federal contracts. EY is in the project development phase of enhancing its purchasing system, associated policies, processes, and procedures. Post project development you will draft, issue and review RFP/RFQs, proposals, bids, Subcontract Agreements, Purchase Requisitions and Purchase Orders. You will create complete procurement packages that comply and adhere to our internal Procurement Policy, CPSR Requirements, Purchasing System procedures, Federal Acquisition Regulations, and all applicable laws. You will also develop and maintain strong working relationships with external and internal stakeholders.

Your key responsibilities during project development:

  • Assist in the development and implementation of the Procurement Policy; Deltek Costpoint Manage Subcontracts, Procurement Planning, Purchasing and Supplier Portal Applications

  • Develop, write, and maintain internal policies, procedures, and processes in support of the Subcontract and Procurement functions

  • Triage current state subcontract functions to find areas of improvement, and develop efficiencies to build a more effective and streamlined future state process

  • Create and develop flow charts for future state processes

  • Develop recommendations for process changes and enhancements to improve efficiency

  • Perform subcontract administration duties in preparation of post project development

Your key responsibilities post project development:

  • Manage federal procurements from inception through close out and maintain compliant subcontract and procurement files

  • Prepare and distribute RFP and/or RFQs to potential offerors utilizing Deltek Costpoint

  • Create procurement packages that are CPSR compliant and adhere to internal procurement policies and procedures

  • Review prime contract to determine proper flow down of clauses to subcontractor

  • Conduct price or cost analysis accordingly

  • Review proposals received from potential offerors for Government regulation adherence and internal policy compliance; and potential need to add risk mitigation language

  • Work closely with internal and external general counsel office on legal issues and concerns

  • Develop recommendations for process changes and enhancements to improve efficiency

  • Ensure procurements comply with firm policies and procedures, as well as Federal Acquisition Regulations (FAR) and any reporting requirements

  • Prepare, review, and negotiate Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), and Subcontract Agreements

  • Collaborate with Project Control to review purchase requisitions in Deltek Costpoint prior to approval for procurements

  • Prepare and approve purchase orders for procurements utilizing Deltek Costpoint

  • Monitor and evaluate changing federal procurement requirements and industry trends and make recommendations/modifications to policies/procedures as needed

  • Identify procurement risks and issues, provide solutions, and recommend actions

  • Develop and integrate procurement management tools, templates, methods, and processes for engagements

  • Collaborate with Finance, Contracts and Business Teams to ensure proper procurement and funded value, timekeeping, billing, and any other financial requirements comply with internal policies and federal regulations

Skills and attributes for success

  • Experience managing Subcontracts and Procurements

  • Experience and knowledge of CPSR, Procurement Policies and Purchasing Systems

  • Excellent oral and written communication skills

  • Excellent working knowledge of Subcontract Management and Procurement concepts; and Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) and General Services Administration Acquisition Regulation (GSAR)

  • Knowledge and experience with GSA schedules

  • Knowledge and experience with Deltek Costpoint

  • Ability to learn and apply firm policies and procedures quickly

To qualify for the role, you must have

  • Bachelor’s degree or equivalent experience

  • Knowledge of FAR, DFAR and other Federal Purchasing regulations

  • 5-7+ years of Federal Subcontract and Procurement Management experience

  • Must be able to obtain and maintain a Top-Secret Security Clearance

Ideally, you'll also have

  • Experience with project management and managing complex multiple projects

  • Ability to delegate work to accomplish objectives

  • Ability to coach and train

  • Ability to adjust quickly and adapt to changing priorities

  • Ability to work well independently as well as part of a team

  • Strong computer skills in MS Access, Word, Excel, and PowerPoint, as well as the ability to learn new computer applications

  • Attention to detail

  • Strong organizational skills

  • Proven customer service skills

What we look for

We are looking for a resource with a strong executive presence, negotiation and influencing skills. This resource can demonstrate leadership skills and build relationships with people of all ranks and influence leadership on new ideas and approaches to improve processes.

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The salary range for this job in most geographic locations in the US is $75,500 to $137,000. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $90,600 to $155,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

  • Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

  • Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

  • Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

  • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, type Option 2 (HR-related inquiries) and then type Option 1 (HR Shared Services Center), which will route you to EY’s Talent Shared Services Team or email SSC Customer Support at ssc.customersupport@ey.com

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