Job Information
Adams 12 Five Star Schools Office Manager - High School in THORNTON, Colorado
Office Manager - High School JobID: 10478
Position Type:
School-Based Support/ Office Manager, High School
Date Posted:
6/20/2024
Location:
Legacy High School
Closing Date:
07/01/2024
GRADE: G13 (Hourly Range/Step 1 - Step 8: $22.43 - $27.65)
MINIMUM HOURLY RATE: $22.43
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 12
JOB CODE: 1301
POSITION TYPE: REPLACEMENT – PERMANENT/REGULAR
LOCATION: THORNTON, CO.
Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.
JOB SUMMARY: Responsible for the smooth and efficient management of the high school administrative offices. Provide administrative assistance to the Principal, administrators, office and school staff and students by answering/screening phone calls, coordinating meetings and events, monitoring time and attendance, handling confidential information, receiving and responding to inquiries and requests, coordinate the hiring process and personnel data, compiling reports, managing building keys, managing and coordinating the activities of office staff, managing crisis situations and preparing correspondence and other confidential written communication.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Job Tasks Descriptions
Provide and coordinate all clerical support activities for a high school Principal, administrators and school staff by answering phones; preparing, designing, composing, typing, word processing and/or formatting correspondence, documents, newsletters, handbooks, reports, agreements and programs, arrange for printing and distribution as appropriate; coordinating and assisting with meetings, activities, functions and events including, but not limited to coordinating dates, appointments, refreshments, creating and printing, programs, flyers, agendas, minutes, etc.; monitoring staff time and attendance, maintaining office machines, maintaining filing systems.
Provide information and services to students, parents, guardians, staff and the community as required or requested. Receive and respond to inquiries and concerns regarding building, District and state policies and procedures and make information available to others as needed, such as Board and Superintendent policies and procedures, staff development information and medical and safety alerts.
Coordinate and/or assist with the hiring process, personnel data and files. Organize and screen applications and prepare and submit final hiring information to Human Resources for approval. Maintain and update all personnel change, including FTE change, resignations, terminations, leaves of absence, transfers and retirements. Manage employee time and attendance system. Responsible for data input and reports extraction including extra-duty pay, absences, preparing payroll and HR documents,
Compile, analyze, synthesize and verify information for the preparation of state, District and school reports.
Lead, evaluate, coordinate, train and/or assist with the work of office support staff. Duties include assigning tasks, coordinating coverage, overseeing activities and special projects.
Perform other duties as assigned, which may include being responsible for or serving as back-up for health clinic duties such as evaluating sick or injured students and administering medications or basic medical care; responsible for the security and distribution of school building keys, including tracking, monitoring, maintaining, issuing, collecting and updating records on all building keys and security cards for staff, District personnel and fire and police departments. Act as the school’s main contact to confirm and verify that all building locations are secure in an emergency situation.
EDUCATION AND RELATED WORK EXPERIENCE:
• High school diploma or equivalent.
• Post-secondary courses in business, office management, bookkeeping and/or office skills equivalent to one year of college. Applicable equivalent experience may be substituted for this requirement.
• Minimum of four years experience in clerical support positions. Office management experience preferred.
• Experience working with high school students preferred.
• District Progressive Discipline, District Performance Evaluation and District Facilitating Improved Performance Courses required within one year after entering position.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
• Criminal background check required for hire.
• CPR and First Aid certifications are preferred.
APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees’ previous work experience. “Grade” refers to position or job classification and “Step” refers to the number of work experience credit or service years. See our Classified Salary Schedule (https://www.adams12.org/our-district/careers/support) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. (https://resources.finalsite.net/images/v1658854128/adams12org/zqldeewjdfyjcnfktcob/ClassMasterAgreement.pdf)
Internal Candidates Only:
13.2.5 Voluntary transfers that occur fifteen working days before the start of the school year and until the end of the school year shall happen once the position being vacated has been filled, for a duration of no more than four weeks. This four week time period could be adjusted in consultation with the educator, current and receiving supervisor and with approval from the Chief Human Resources Officer and the Association President.
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see ourBenefits Overview. (https://www.adams12.org/our-district/human-resources/benefits-overview)
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/23