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Sponsored Projects Administrator for Research Grants and Contracts

Location: Texas Medical Center-Houston, Texas

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Category: Accounting/Finance

UTHealth Houston General Administration

Requisition #: 23000255

We are looking for a Sponsored Projects Administrator. This role is responsible for facilitating the preparation, review, negotiation, approval, and acquisition of grants and contracts for the University. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects for the interpretation and application of such procedures and regulations. You will be responsible for reviewing grants, contracts, subcontracts, and award notices for up to 13 different departments. You must have experience managing a research portfolio. The successful candidate will be organized, able to execute tenacious follow-up, and handle all the stress of working on these types of projects.

As a member of the Grants & Award Management Team, responsibilities may include facilitating the preparation, submission, review, negotiation, approval, and acquisition of grants and contracts for the University. Establishes and maintain awards and all required regulatory compliance in the Grants & Contracts and Financial systems. Issues, negotiates, and maintains all incoming and outgoing subawards. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects for the interpretation and application of such procedures and regulations. Acts as liaison to all grant making agencies and subaward entities to ensure timely and proper project administration. Maintains deep knowledge needed to interpret and apply federal, state, institutional and granting agency rules and regulations that govern research and other sponsored project administration.

You will be working in our University Center Tower on the tenth floor. The position is eligible for all UTHealth benefits including great healthcare coverage and a retirement program run by the State of Texas. It is a normal work week with standard hours. It is classified as exempt. This team typically works two days on-site and three remote during the week.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees

• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

• The longer you stay, the more vacation you’ll accrue!

• Longevity Pay (Monthly payments after two years of service)

• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling

• Free mental health counseling services

• Gym membership discounts and access to wellness programs

• Other employee discounts including entertainment, car rentals, cell phones, etc.

• Resources for child and elder care

• Plus many more!

Position Summary:

Responsible for facilitating the preparation, review, negotiation, approval, and acquisition of grants and contracts for the University. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects for the interpretation and application of such procedures and regulations.

Position Key Accountabilities:

1. Provides oversight and guidance to Principal Investigators (PI), and departmental staff on the development, submission, and acceptance of grant applications. Works with PI and departmental staff to process grant applications for deadlines.2. Negotiates sponsored project agreements, consulting agreements, budgets and other related documents on behalf the University. Assesses the administrative and contractual requirements of the funded research to negotiate proper terms and conditions based on the scope of work. Obtains the Authorized Representative Signature.3. Negotiates, maintains and monitors subaward agreements with local, national and international collaborators. Establishes effective communications with subcontractors to ensure timely review and execution of these agreements. 4. Manages preparation, review and approval, and negotiations prior to coordinating signatures required for Material Transfer Agreement (MTA).5. Works with other departments, including Legal Affairs, Technology Management, Procurement, and UT System to resolve problems and negotiate issues with contractual agreements.6. Consistently applies, maintains, and disseminates technical knowledge of complex rules and regulations governing sponsored agreements as well as generally accepted accounting principles for grant applications and awards including references to the federal Uniform Guidance. Maintains knowledge of various funding agency rules and regulations, institutional requirements, submission systems, and other relevant information as they pertain to grant administration.7. Responsible for reviewing grant agreements and awards for terms and conditions and/or restrictions, and establishes controls as needed to ensure full compliance with agency and/or sponsor, State, UT System, and institutional requirements. Responsible for the accurate setup of grant awards coordinating account setup with the Post Award Finance team.8. Acts as the primary liaison for the University administrative and financial functions for sponsored projects between PIs, and extramural sponsors. Provides justification, documentation, approvals, and policy/guideline interpretation.9. Distributes pertinent information relating award provisions and obligations to Principal Investigators.10. Participates in the training of University persons, through meetings and forums, to ensure effective application of University polices procedure, practices, and standards.11. Performs other duties as assigned

Certification/Skills:

Excellent communication skills, both written and verbal.

Applies critical thinking and problem solving skills.

Demonstrate effective time management and organization skills with the ability to be priority oriented.

Ability to work in various web-based systems (PeopleSoft, Grants Management, eRA Commons,etc).

Certified Research Administrator (CRA) certification preferred.

Minimum Education:

Bachelor¿s degree or 4 years of directly related experience at a research university or institution required.

Minimum Experience:

Two (2) years of related business experience required. Previous direct grant experience preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

https://www.uth.edu/benefits/

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.