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Sparrow Partners Assistant Project Manager - Construction in Tampa, Florida

Are you a natural leader and highly knowledgeable when it comes to Construction Project Management? Do you enjoy making sure everyone on the team is set up for success? If so, this may be the perfect opportunity! 

The Role

The Assistant Project Manager (APM) assists the project team leader in planning, execution, delivery, close- out and the overall success of a specific project(s). The APM is responsible for assisting, coordinating and managing the construction process from start through close-out. The APM works with the Project Manager to assist design efforts, solicit, and qualify bids, develop contract documents, manage construction documents, expedite materials, ensure quality, and help manage the overall construction process. The APM reports to the Project Manager.


What You’ll Do…


  • Assist and validate design through active participation in design meetings

  • Assist with cost estimates during design through active bid procurement

  • Assist in coordination of construction trailer and all required furniture and equipment

  • Assist in developing contract documents and prequalify Subs and Vendors

    Field Management

  • Visit site periodically and assist coordination of onsite activities with Superintendent

  • Provide all necessary support to on-site Superintendent to ensure the project is successful

  • Assist Superintendent in material order deliveries

  • Manage Subcontractor contract compliance

  • Attend weekly coordination and safety meetings

  • Establish and maintain positive Subcontractor/Vendor relations


    Contracting and Buyout

  • Solicit bids from at least 3 qualified Vendors and Subcontractors

  • Develop detailed scopes of work by trade to include as exhibits in contract documents

  • Prepare detailed Schedules of Value to facilitate payment for Subcontractors and Vendors

  • Prepare schedule exhibits by duration for all Subcontractors

  • Qualify all bids for work including contract terms and insurance

  • Prepare bid forms to analyze “apples-for-apples” on all trade bids and submit to PM for approval

  • Prepare master list of documents for use as exhibit in contract documents

    Workflow & Scheduling

  • Monitor schedule daily and provide weekly written updates.

  • Review daily reports from Superintendent

  • Attend weekly Subcontractor meetings to coordinate subs and suppliers in order to achieve project objectives

  • Ensure all materials are procured well in advance of the time needed

    Code Compliance

  • Monitor all materials test reports for compliance with standards and specifications

  • Monitor third-party inspectors for contractual and code compliance

  • Monitor permit and inspection notebook

    Quality Control

  • Continually inspect and monitor all work to ensure it is performed in accordance with contracts, plans and specifications

  • Obtain shop drawings from Subcontractors and suppliers. Ensure timely review and approval by architects and engineers so that there are no delays to schedule

  • Notify trades of all redline revisions, ASI’s, and other changes from published documents to ensure their implementation with a minimum of rework

  • Coordinate design consultants for onsite inspections and punch lists

    Material Control

  • Monitor material delivery tickets against actual shipments and cross reference these to Purchase Orders. Coordinate placement of materials on- site to minimize access issues and protect supplies

  • Instruct trades to use materials efficiently and to protect perishable items from sun, rain, or other damage

  • Ensure that materials are being used where and how intended

  • Manage materials using Sparrow Partners best practices

    Cost Control

  • Review Sub Change Order requests and verify work or material is not included within the Subcontractor’s original scope of work

  • Monitor field-generated requests prior to commencement of extra work

  • Assist with review of all monthly payment requests to ensure work is complete and satisfactory prior to approval of monthly draw approval or invoice payment


  • Inspect work practices, tools, equipment, fall protection, scaffolds, safety devices, etc. during site visits

  • Inspect safety violation log

  • Ensure escalation procedures are being utilized for recurring violators

  • Attend weekly safety meetings

  • Review safety reports with safety consultants during site visits

    Cleanliness & Waste Management

  • Help promote good housekeeping practices everywhere on the job

  • Assist with implementation and enforce cleaning assignment

  • Help manage dumpsters for Superintendent to facilitate debris haul off

    Site Security

  • Monitor project specific security program to ensure protection of project and assets

    Erosion Control & Monitoring

  • Verify third-party monitoring company and ensure reports are filed according to NPDES and local requirements


  • Participate in monthly on-site meetings with development to review project status

  • Assist PM with weekly schedule updates

  • Prepare and manage the following logs:

  • RFI

  • ASI

  • Inspection Log

  • Submittal

  • Shop Drawings

  • Transmittal

  • Attend Subcontractor draw meeting

  • Assist PM with validating work in place

    Post Construction

  • Assist with preparation of final punch list for all Subcontractors and ensure all items are completed prior to release of retainage payment

  • Ensure all retainage release prerequisites have been met prior to approval of final retainage release

  • Procure all warranty documentation from Subcontractors and material providers

  • Assist in preparing After Action Report with all close-out documentation

  • Assist in preparing close-out book containing final project documentation

  • Ensure as-built surveys and elevation certificates are completed

  • Ensure as-built plan set is completed by Superintendent

  • Work with property management representatives and Subs/Vendors to resolve all remaining items


  • Minimum 3 years experience in Construction Project Management

  • Familiarity with Procore and Bluebeam preferred, but not required

  • Experienced in Microsoft Excel

  • Ability to learn and adapt quickly

  • Naturally curious and always striving to improve

  • Self-aware and coachable

  • Strong communication skills (both written and verbal)

  • Proven ability to build collaborative partnerships and lead through influence

    Some of the Reasons You’ll Love Working With Us

  • Purpose driven culture

  • High employee engagement scores + Best Place to Work award recipient

  • Health, dental and vision benefits

  • Milestone anniversary rewards including travel, spa retreats, home down payments, student loan payoffs, sabbaticals and more

  • 401K retirement plan with healthy employer match

  • Generous paid time off

  • Paid Parental Leave

  • Bonus opportunities

    “Sparrow does not accept unsolicited resumes from third-party recruiters or staffing agencies. Agencies are specifically directed not to contact Sparrow employees in an attempt to present candidates. Such correspondence will be blocked and reported as spam.”

    About Sparrow

    Founded in 2017, Sparrow is at the forefront of one of the fastest growing housing segments in the nation focused on Active Adult 55+ communities and is now also embarking on a plan to develop “build-to-rent” communities with an exclusive, programmatic equity partner.  Sparrow plans to begin developing conventional multifamily apartments in the near future.

    Sparrow’s mission is to create thriving communities that feel like home.  Through thoughtful design, state of the art construction and highly engaged management, we help our community members build meaningful connections and lead vibrant lives.  Sparrow was founded in Austin with offices now in Dallas, Phoenix and Sarasota, and communities across the southern US. 

    Equal Employment Opportunity Statement  

    We believe that the unique contributions and perspectives of our employees are the driver of our success. We are deeply committed to creating an inclusive environment where every individual feels supported and differences are celebrated.  Sparrow is proud to be an equal opportunity employer and is committed to giving every candidate equal consideration regardless of age, race, ancestry, religion, sex, gender identity, sexual orientation, pregnancy, marital status, ancestry, physical or mental disability, military or veteran status, national origin, or any other characteristic. 

    If you’ve gotten to this point, we hope you're feeling excited about the possibility of joining our team! Even if you don't feel that you meet every single requirement, we still encourage you to apply. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways – not just candidates who check all the boxes.

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