Job Information
MyFlorida ADMINISTRATIVE ASSISTANT II - 55009426 in TAMPA, Florida
ADMINISTRATIVE ASSISTANT II - 55009426
Date: Sep 18, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 836454
Agency: Department of Transportation
Working Title: ADMINISTRATIVE ASSISTANT II - 55009426
Pay Plan: Career Service
Position Number: 55009426
Salary: $50,419.26 TO $65,248.46
Posting Closing Date: 09/22/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
701 / PLANNING & ENVIRONMENTAL MANAGEMENT OFFICE
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: L. Luberza
CONTACT PHONE NUMBER: 813-975-6719
CONTACT EMAIL ADDRESS: lisa.luberza@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,281.41
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Manages the overall administrative functions of the office. Plans, coordinates, and organizes work assignments and projects. Serves as central control of personnel actions including hiring and classification actions of positions. Maintains confidentiality on all issues. Stays current and provides direction regarding rules, procedures, and processes related to human resources, purchasing, travel and all other administrative functions. Tracks position vacancies and provides status as requested by management.
Updates contract invoice spreadsheets and assists with tracking invoices. Submits invoices through department generated processes, such as CFM and FACTS systems. Coordinates and assists Contract Managers to ensure invoices are eligible for reimbursement and invoices are processed in a timely manner. Assists Contract Managers in resolving contract issues such as expiring contracts and aged expired encumbrances.
Assists with developing, analyzing and distributing the Modal Production Report. Coordinates with district staff and Central Office of ensure Modal System projects are accurately identified on statewide production schedule. Assists in reviewing reports associated with the production report to ensure targeted projects are accurately reflected.
Maintains office environment to assure adequate working conditions for staff. Acts as liaison between Office Maintenance and Intermodal Systems Development. Answers all administrative related questions in accordance with procedures.
Processes travel, purchasing requests, and associated reimbursements for staff in a timely manner. Maintains the department fiscal budget, which includes assessment of needs, preparing budget and tracking expenditures.
Maintains property control for annual inventory. Serves as the Unit Custodian for the department. Processes surplus requests of equipment and furniture.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Knowledge of office procedures and procedures. Knowledge of the principles and techniques of effective communciation. Skill in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resources management personnel, purchasing or report writing. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies, and procedures. Ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to work independently. Abiltiy to handle confidential information. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.
MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university and one year of administrative experience. Administrative or clerical experience can substantiate on a year-for-year basis for the required college education.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TAMPA, FL, US, 33612
Nearest Major Market:Tampa