Job Information
MyFlorida OPS ACCOUNTANT I - 64801875 in TALLAHASSEE, Florida
OPS ACCOUNTANT I - 64801875
Date: Jul 2, 2024
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832383
Agency: Department of Health
Working Title: OPS ACCOUNTANT I - 64801875
Pay Plan: Temp
Position Number: 64801875
Salary: Hourly Rate of Pay: $20.00
Posting Closing Date: 07/25/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Open Competitive Opportunity
Your Specific Responsibilities:
This position is located within the Division of Emergency Preparedness &Community Support (DEPCS or Division) at the Florida Department ofHealth. The incumbent of this position may be required to work during orbeyond normal work hours or days in the event of an emergency.
Overview - This position reports to the Division Budget Manager and will provide fiscal, procurement and administrative support to the DEPCS Director’s Office. This position performs a variety of duties supporting the Division Budget Manager efforts to ensure budget transactions, including cash flows, are timely, accurate and in accordance with Department requirements. This position will assist leadership in the research, analysis, evaluation and reporting of cost activities and trends for Division purchases. This position will serve as back-up to the Accountant I career service position within the Director’s Office. The duties include, but are not limited to:
Administrative Support - Provide administrative budget support to Division; Data entry; Prepare and route correspondence, reports, forms, etc.; Coordinate or assist with the coordination and preparation for meetings, workshops, conference calls, etc.; File and records maintenance; Maintain current knowledge of applicable computer software, including the Department’s correspondence tracking software and all Microsoft Office applications; Other administrative duties, special assignmetns or report preparation as assigned.
Research, Analysis and Reporting Fiscal Data – Use internal systems and tools containing FLAIR (Florida’s Accounting Information Resource) transactions, budget projections and other fiscal data to analyze and evaluate financial trends and needs of the Division; Assist Division Budget Manager with budget strategies to support emergency preparedness initiatives; Retrieve, format and provide statistical reporting on budget, revenue and procurement activity to assist with fiscal compliance efforts; Research, report and display financial information to assist Bureaus and Division Office with better decision making to meet financial objectives; Perform other special assignments that involve research and report preparation; Create memorandums, letters, charts, graphs, spreadsheets and presentations through the use of Microsoft Office software.
Budget & Revenue Support : Assist Division Budget Manager with DEPCS budget and revenue management activities; Assist with updating and maintaining the bureau budget spreadsheets; Estimate quantities of time, costs, and resources needed to perform work activities; Create cost distribution summaries; Confirm timely submission of monthly spending plans; Help organize and communicate DEPCS budget activities/exercises; Prepare agendas and draft minutes to Division budget meetings.
Legislative – Assists Division Budget Manager with fiscal analysis for legislative bills and budget development and projections for rule development; Assist with the coordination and preparation of legislative budget activities (Legislative Budget Requests, Schedules, Reductions, Amendments, fiscal Bill Analysis).
Procurement: Procure products and services as needed; Ensure proper receipt of items in the supporting systems; Prepare procurement documents; Track and record purchases, balances expenditures and encumbrances against available budget; Prepare procurement reports for management; Perform as liaison with primary vendors on all purchases and related activity; Audit and reconcile any procurement discrepancies; Perform comparative analysis to support recommendations and decisions on product and service purchases; Generate ideas and develop plans to improve resources to ensure efficient utilization of the Division’s assets.
Policy, Process, and Performance Improvements – Upon direction of the Division Budget Manager, review and evaluate work products, methods and procedures; Develop checklists and procedures; Evaluate fiscal policies, procedures and practices and make recommendations for improvement as necessary; Research and develop best practices for implementation by the Division Budget Manager; Develop solutions or alternative methods of proceeding, standards, templates, plans, policies and procedures, and reports.
Training: The incumbent shall complete any required training relating to the core functions of reporting, budgeting, procurement as well as trainings and instruction related to any disaster or emergency response activity; Assist in conducting budget and revenue training.
Other Duties - Attend and complete actions as needed on special projects as requested by the Division Budget Manager; Perform day-to-day clerical and administrative tasks such as maintaining information files, processing paperwork; and scheduling events, programs, and activities, as well as the work of others. Perform other duties as required .
Required Knowledge, Skills, and Abilities:
Ability to establish and maintain interpersonal relationships, develop constructive and cooperative working relationships with others, and maintaining them over time.
Ability to communicate effectively both verbally and in writing.
Ability to observe, receive, and otherwise obtain information from all relevant sources.
Ability to identify underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Skills in and proficiency of Microsoft Word, Excel, PowerPoint and Outlook. Excel skills must be advanced.
Ability to prepare correspondence and administrative reports.
Skills in planning, organizing and managing multiple tasks simultaneously.
Skills and proficiency in the use of computers. Ability to use computers and computer systems (including hardware and software) to enter data or process information.
Ability to create pivot tables in Excel.
Ability to learn software programs quickly.
Ability to analyze and interpret data.
Skills in assessing the value, importance, or quality of things or people.
Ability to observe and pay attention to detail.
Ability to work independently
Preferred Qualifications:
Minimum – In order to be qualified for this position, applicants mustat minimumhave:
Experience working in an office setting
Efficient verbal and written communication skills. Writing skills will be verified through written responses to qualifying questions, application, resume and follow-up written discussions. Verbal communication skills may be confirmed through either interviews or pre/post interview discussions.
Ability to work at the designated work location, 8:00am to 5:00pm, Monday through Friday.
.
Preferred – Applicants with the following experience may be preferred over other applicants:
Working knowledge of Microsoft Office software, including Word, Excel and Outlook
Travel Time: 1-25%
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
4042 Bald Cypress Way
Tallahassee, FL, 32399
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:
State of Florida 401(a) FICA Alternative Plan (mandatory)
Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
Workers’ Compensation (mandatory, if needed)
Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
Deferred Compensation (voluntary)
Employee Assistance Program (voluntary)
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee