Job Information
MyFlorida ADMINISTRATIVE ASSISTANT II - 37002156 in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT II - 37002156
Date: Sep 3, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 836671
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT II - 37002156
Pay Plan: Career Service
Position Number: 37002156
Salary: $33,760.00
Posting Closing Date: 09/16/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Administrative Assistant II
State of Florida
Department of Environmental Protection
Division of State Lands
Open Competitive
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do :
The Division of State Lands, as Florida’s lead agency for environmental management and stewardship, serves as staff to the Board of Trustees of the Internal Improvement Trust Fund (Governor and Cabinet). As such, the division’s role goes far beyond just acquiring lands for protection. It provides oversight for the management of activities on more than 12 million acres of public lands including lakes, rivers and islands. These public lands help ensure all Florida’s residents and visitors can truly appreciate the state’s unique landscapes.
The Difference You Will Make :
This section handles the administrative support for the day-to-day operations in DSL. This includes all procurement activities as well as some organizational support and other miscellaneous assignments. A few examples are as follows: purchase orders, invoice payments, contracts and task assignments, travel authorization and reimbursement, purchasing-card guidance and reconciliation, recurring payments, phone support, wireless reporting, organizing Division activities, employee awards, ordering office supplies and equipment purchases.
How You Will Grow :
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work :
Tallahassee-Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.
The Benefits of Working for the State of Florida :
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits ;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options ;
Retirement plan options, including employer contributions ( For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Pay:
$33,760
Your Specific Responsibilities :
Provides administrative support to division staff to include but not limited to:
Preparing travel documents for staff and assisting travelers with all travel-related matters, including P-card transactions.
Maintaining par stock for supply room, ordering requested supplies, and maintaining copiers and supplies for copiers.
Serving as backup to answer division main phone lines as needed, answering telephone calls in a professional, courteous and effective manner and accurately transmitting information to the appropriate staff; receiving and distributing mail; shipping packages; making room and conference phone line reservations. Providing file research and records retention support.
Providing assistance with documents in both electronic and paper formats, including prepping and scanning files.
Providing assistance with workspace and equipment needs and assisting staff with property inventory tracking.
Providing assistance with DMS work order submissions by sending work orders to DMS maintenance crew for repairs and issues as needed.
Performs other duties and special projects as assigned to include assisting with coordinating and maintaining the Appraisal file room contents and documents in both electronic and paper formats and prepping and scanning files.
Perform other assigned duties as needed.
Required Knowledge, Skills and Abilities:
Knowledge of:the principles and techniques of effective communication; the methods for organizing and presenting data.Skill in:using a computer with MS Office Applications including Outlook. Ability to:collect, record and analyze data relating to records or operational procedures; utilize problem-solving techniques; prepare reports; make decisions in a timely manner; understand and apply applicable rules, regulations, policies and procedures; plan, organize and coordinate work assignments; handle telephone calls in an effective and courteous manner; communicate effectively; establish and maintain effective working relationships with others; demonstrate teamwork; maintain a valid driver’s license.
Other Requirements:
Valid Driver’s License.
Vendor invoice responsibilities, Chapter 215.422, F.S.
The schedule for this position is Monday through Friday, 8:00 AM to 5:00 PM, with breaks and a one-hour lunch.
Contact Information:
Laura.L.Davis@FloridaDEP.gov
850-245-2709
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_ER@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee