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Infoblox Executive Assistant in Tacoma, Washington

Description It's an exciting time to be at Infoblox. Named a Top 25 Cyber Security Company by The Software Report and one of Inc. magazine's Best Workplaces for 2020, Infoblox is the leader in cloud-first networking and security services. Our solutions empower organizations to take full advantage of the cloud to deliver network experiences that are inherently simple, scalable, and reliable for everyone. Infoblox customers are among the largest enterprises in the world and include 70% of the Fortune 500, and our success depends on bright, energetic, talented people who share a passion for building the next generation of networking technologies-and having fun along the way. We are looking for an Executive Assistant to support our Chief Information Officer (CIO) and our Senior Vice President (SVP), Finance. In this role, you will work in a fast-paced, creative environment with passionate team members who are focused on quality and execution. You will be a partner, coordinating a wide range of executive and team activities for those within IT and, Finance teams and assist the Lead Executive assistant. This is a hybrid role based in Tacoma, WA. You are the ideal candidate if you have high energy and a growth mindset with the willingness to learn. You are highly detailed-oriented, well organized, a superior problem solver, a good communicator, and have great integrity. What you'll do: Manage the CIO & SVP, Finance's calendars, including handling, prioritizing, and responding to requests for meetings, conference/event attendance, and interviews in a fast-paced, dynamic environment within a geographically diverse organization Ensure leaders are prepared and have necessary details for upcoming meetings, workingclosely to ensure time is effectively spent. Arrange and manage travel, meetings, and events, including developing agendas and itineraries, booking transportation, arranging lodging, and other accommodations Prepare expense reports and credit card reconciliations and purchase orders Effectively plan and execute off-site meetings, partnering with other internal stakeholders, while managing and tracking expenses Interface and communicate across all levels, internally and externally Make decisions and act independently with minimal direction Attend meetings with leaders to stay abreast of upcoming team requirements Be a part of a dynamic Executive Administrative team, assisting other EAs with occasional team projects and coverage What you'll bring: 5+ years of experience as an administrative/executive assistant, preferably in midsized to large SaaS or networking security company Experience with program management, including timelines and planning skills Strong cultural fit and work ethic-passionate, enthusiastic team player, with good judgment and integrity Proficiency in Outlook calendar, Microsoft Office Suite, with experience scheduling and organizing meetings, travel arrangements, and expense reports Ability to manage priorities and projects in a high-volume, fast-paced, dynamic environment Excellent verbal and written communication skills, and excellent interpersonal communication style Ability to deal with ambiguity and be flexible, patient, and open-minded Ability to maintain composure and sense of humor in high-pressure situations Sensitivity to confidential matters Bachelor of arts or science, or equivalent years' work experience What success looks like: After the first six months, you will... Help your leaders manage their day-to-day schedules and work lives Adapt to ever-shifting priorities and urgent requests with grace Handle unexpected situations seamlessly Demonstrate and model our core values After about a year, you will... Understand the organizations you support inside out and backwards Be the go-to person for your leaders, as well a valuable partner for stake