Job Information
SUNY Upstate Medical University Administrative Assistant 2, SG 15 in Syracuse, New York
Job Summary:
The Administrative Assistant 2, reports to the Director of Physical Plant. Will provide administrative support to the Director and Associate Directors of the Physical Plant department. This includes scheduling of appointments and organizing meetings, managing calendars with strong organizational and prioritization skills, arranging virtual meetings and conference calls, obtaining signatures for approval (HR, procurement, contracts, etc.) and distributing in a timely fashion, preparing purchase requisitions, invoices, memos, and other correspondence, create and maintain filing systems that are electronic and physical, provide administrative and clerical support to department management, assist in daily office needs for staff (printing, repairs/work requests, purchase orders), order supplies, make travel arrangements, maintain department listservs and website updates, organize and track departmental regulatory records, project budget summaries, take and distribute meeting minutes, assist with review and revisions of department job descriptions and policies, prepare vacancy requests, submit reimbursements, distribute mail and other duties as assigned.
Minimum Qualifications:
NYS Department Civil Service Exam or Eligible for Transfer
Work Days:
Schedule based on a 37.5-hour work week. Monday-Friday, Day Shift
Message to Applicants: **This position may rotate between the Downtown and Community Campus based on the operational needs of the department. The primary work location is to be determined by the department.
Position Status: Permanent
Salary: SG15, $58,046
Recruitment Office: Human Resources Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.