Experience Inc. Jobs

Coordinator Financial Support - Financial Operations JobID: 94919

• Position Type:

  Office Professionals/ Coord Financial Support

• Date Posted:

  9/17/2024

• Location:

  Instructional Support Center

• Date Available:

  09/23/2024

  Job Code: Coord Financial Support - 030082 Standard Hours: 40 Department: Financial Operations - 252526 Empl Class: NA

  Minimum Salary: $58,315.00/Annually

  Maximum Salary: $89,685.00/Annually Scheduled Days: 245

  Target Openings:

     License and Certification Qualifications: None requiredEducation Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.Experience Qualifications: Five years experience in accounting/bookkeeping required. Accounting/bookkeeping experience within a K-12 school system environment preferred.Skills Qualifications: Ability to interpret and analyze financial and statistical data; effective written and verbal communication skills; basic knowledge of management principles and accounting systems; ability to prepare accurate reports, records, and correspondence; ability to effectively communicate with all levels of staff; ability to make decisions in a timely and accurate manner; strong knowledge of spreadsheet applications; ability to resolve problems utilizing various technologies; and ability to use local school accounting software as well as the Microsoft Office Suite.Primary Responsibilities: Responsible for coordinating the day-to-day operations of the Financial Support team, which includes coordinating the training and support of local school bookkeepers, administrators, and other central office staff concerning Board policies and procedures.1. Provide training and support concerning policies and procedures related to the Financial Operations Department.a. Coordinate the training and support of the local school bookkeepers and central office staff concerning all essential accounting functions and procedures by answering telephone calls, e-mails, and making periodic site visits.b. Assist local school and central office personnel with daily financial tasks to ensure that proper procedures are being followed.c. Coordinate the assistance of local schools with daily routines if bookkeeper is away for a short period of time.d. Coordinate and lead training of local school and central office personnel on district accounting policies and procedures. e. Assign other team personnel to conduct one-on-one training and support to local school bookkeepers and central office staff as needed.f. Maintain annual training calendar and evaluate need for specific training.g. Coordinate the production and maintenance of training materials.h. Mentor and coach members of the Financial Support staff to assist with supporting of local school bookkeepers.2. Coordinate the bookkeeper screening process.a. Select potential bookkeeper candidates for review and setup interview schedule for selected applicants.b. Coordinate the interview process for bookkeeper candidates.c. Maintain approved bookkeeper applicant listing according to department guidelines.3. Oversee the monthly local school bank reconciliation process.a. Coordinate the assignment of the monthly local school bank reconciliations to the Financial Support team.b. Assist the Financial Support team in resolving problems related to bank reconciliations. c. Assist with completing local school bank reconciliations as needed.d. Review completed local school bank reconciliations for potential recurring problems and address with local school bookkeeper and report unresolved issues to the Financial Support Manager. 4. Manage Bookkeeper Effectiveness database.a. Maintain the Bookkeeper Effectiveness database by updating weekly the status of responsibilities for each bookkeeper.b. Create new sheets throughout the year to reflect bookkeeper changes. 5. Assist with operational functions within the Financial Support area.a. Serve as backup for Financial Support Manager on tasks as specified when needed. b. Assist Financial Support Manager in supervising and evaluating members of the Financial Support team.c. Identify significant issues within the Financial Support area and communicate to the Financial Support Manager.d. Assist the Financial Support Manager in seeking opportunities for process improvements and assist in implementing such improvements.e. Delegate tasks to suitable Financial Support personnel as needed. f. Provide adequate instruction and follow up to ensure that tasks are completed by established deadlines.6. Assist with support of travel and expense reimbursement program.a. Process the weekly expense run in the absence of the Financial Support Manager.b. Review policies and procedures related to travel and expense and assist Travel Card Administration and Expense Specialist with tasks or training as needed.7. Assist with supplier file maintenance. a. Review and prepare supplier W-9 forms received for processing, following department guidelines. b. Verify setup of suppliers as entered in PeopleSoft or School Funds Online (SFO) by the Financial Support Specialist.c. Approve suppliers in PeopleSoft.8. Oversee assigned Outlook mailboxes and daily queries.a. Respond to email requests or review unresolved requests in assigned Outlook mailboxes.b. Process daily queries as assigned and ensure corrections are completed accordingly.9. Perform other duties as assigned. Physical Demands:While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.