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Securitas Security Services USA, Inc. Security Event Coordinator needed- Sunnyvale and SF in Sunnyvale, California

JOB SUMMARY:

The Event Coordinator is responsible for directing, organizing and controlling project activities of varying scope and complexities. Supports Senior Operations Events Manager, Talent Development with event management process. Appropriately determines requirements and establishes priorities.

Primary Duties / Essential Job Functions

• Processing event requests and corresponding with Amazon customers

• Coordinating and leading planning and walkthrough meetings with customers and vendor partners

• Disseminating information to large audiences, including alerting building occupants and vendors of event-related impacts

• On site coverage and troubleshooting during high impact events to ensure successful event operations

• Organizing and compiling event data metrics

• Creating and maintaining standardized event documents

• Responding to and acting on customer feedback

• Creates and updates documents to track metrics, clarify procedures, provide information, organize team tasks, and others as needs arise

• Supports and maintains good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering as requested

• Assisting in the planning and hosting of the occasional GREF-related event as needed

• Other duties as assigned in support of Amazon Events Coordinator

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.

• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

MINIMUM QUALIFICATIONS:

The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

Education/Experience:

• Bachelor's degree (B.A.) from college or university; or a 5 plus years progressively responsible, related event or administrative experience or training; or equivalent combination of education and experience.

• Project management software, SharePoint and Smartsheet experience strongly preferred.

Competencies (as demonstrated through experience, training, and/or testing):

• Knowledge of standard office procedures and practices.

• Proficient in Microsoft 365 applications.

• Ability to function as an effective team member and handle project management responsibility.

• Ability to adapt as the external environment and organization evolves rapidly.

• Ability to solve practical problems and carry out responsibilities under minimal supervision.

• Ability to communicate clearly and concisely, verbally and in writing.

• Excellent planning and organizing skills.

• Ability to carry out multiple assignments concurrently.

• Strong customer service and results orientation.

• Excellent interpersonal and communication skills.

• Strong time management skills with the ability to prioritize tight deadlines.

• Ability to interact effectively at all levels and across diverse cultures.

• Ability to manage workload effectively in a remote environment.

Working Conditions and Physical/Mental Demands

• With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, senior executives, clients, and staff, occasionally under conditions of urgency and in pressure situations.

• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.

• Required ability to handle multiple tasks concurrently.

• Handling and being exposed to sensitive and confidential information.

• Reading and analyzing reports and data, including computer usage.

• Required Local Travel 0-15%.

EOE M/F/Vets/Disabilities

AF-PSF

About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

About the Team

Our Company Mission:

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values:

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

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