Job Information
The Salvation Army Administrative Assistant in Suffern, New York
Overview
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires a detail-oriented individual with strong communication skills and the ability to manage multiple tasks efficiently.
Responsibilities
Provide administrative support to the Assistant Training Principal for Administration (ATPA) daily with confidence, good judgment, and professional acumen.
Maintain the integrity and responsiveness of the ATPA’s office to the Cabinet, Department Heads, Commands/Divisions, and Territorial Headquarters by providing timely information dissemination and following protocols.
Daily correspondence, open mail, review and distribute to designated departments, and prioritize items for ATPA response/signature.
Provide data entry and maintenance support for the CFOT’s digital calendar.
Ensure correspondence prepared for ATPA’s signature is accurate and ready for release.
Draft and prepare routine correspondences (hard copy or email) on behalf of the ATPA and as requested.
Maintain files relating to the ATPA’s office – All departments and bureaus, as requested.
Update and maintain ATPA Smart Data activity.
Coordinate and maintain reservations of CFOT locations – Chapel, Staff Dining Room, Watson Gym
Assist the ATPA in preparing agendas and minutes for the Executive Council through TSAMM.
Draft the approved Executive Minutes Summary for release and provide backup support when requested.
Collaborating with the TP Office and the ATPA, maintain and update schedules and information relating to strategic events, such as New Officer Orientation.
Provide support in answering routine inquiries from Officers in the absence of the ATPA using good judgment.
Provide Proof of Residency letters for local libraries, schools, and chapters as requested.
Ordering name tags for all Officers.
Provide coverage for Front Office Staff as needed.
Academic Support
Assist in gathering resources for classes as requested.
Assist in creating or updating PowerPoint presentations for ATPA Classes.
Provide support in uploaded material and grades in NEO platform, as requested.
Cadet Support
Assist the ATPA with Immigration paperwork for Cadets.
Work closely with Finance staff to secure OPT or EAD application payment processes.
Provide letters of support to cadets and their families for international travel
Ordering all plates and awards given during the Cadet Recognition Lunch, including the CFOT Display Wall plaques.
Qualifications
Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.
Qualifications
Strong proficiency in office management software.
Excellent proofreading skills with keen attention to detail.
Ability to handle multiple priorities while maintaining a high level of organization.
Exceptional communication skills, both written and verbal.
Bilingual – English and Spanish (preferred).
Research competencies.
Job LocationsUS-NY-Suffern
Job ID 2025-13572
Category Administrative
Compensation Min USD $25.00/Hr.
Compensation Max USD $30.00/Hr.
Type Regular Full-Time