Job Information
Stony Brook Medicine (Stony Brook University Hospital) Administrative Assistant in Stony Brook, New York
Position Summary:
At the Long Island State Veterans Home, an Administrative Assistant is a valuable member of our team who provides administrative support to the Admissions Department and Business Office. The ideal incumbent must work in collaboration with both departments and will demonstrate superior communication and organization skills.
Duties of an Administrative Assistant may include the following but are not limited to:
- Assist the Admissions team in day-to-day departmental operations.
- Assist potential applicants and their families with admission requirement inquiries.
- Assembles and ensures accuracy of paperwork for new admissions.
- Responsible for monitoring and maintaining admissions electronic waiting list.
- Work with hospitals and discharge planners to assist in the coordination of admissions utilizing computerized system.
- Responsible for communicating with families and potential applicant on a daily basis regarding admission status.
- Acts as a liaison among Admissions staff, disciplinary team and potential applicant as well as their families.
- Coordinate and schedule appointments to include tour of the facility.
- Provide general administrative support to Admissions to include but not limited to correspondence, distribution of disposition of PRI's and prepare various reports.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
Business Office Duties may include but not limited to:
- Handle the data entry, posting & reconciliation of all pharmacy payments (cash, check, credit cards, and third party) from all payors.
- Assist with physicians billing, collections and data entry of claims. Code remittance statements by payer and do payment breakdown.
- Assist with various clerical duties in the Business Office. Including but not limited to data entry, filing, prepare mailing envelopes, Word & Excel documents, ordering office supplies etc.
- Assist with resident banking for the residents. Maintain records of withdrawals / deposits and all duties pertaining to petty cash. Assist with the preparation of the quarterly statements for the patient fund accounts.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
Required Qualifications:
Associate degree and 2 years of administrative experience. In lieu of Associate degree, High School Diploma and 5 years of administrative experience. Experience working with large volume data entry, proficiency in various PC software including Excel and Word.
Preferred Qualifications:
Knowledge of accounts receivable and accounts payable processes. Experience working in a skilling nursing home facility.
Working Conditions:
Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries.
Special Notes:
The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
Essential Position: This position has been designated as an essential position based on the duties of the job and the functions performed. This means that when the Long Island State Veterans Home is faced with an emergency, employees in such positions are required to remain at their work location or to report to work.
The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.
The use of Vacation or Personal Leave accruals during the first 6 months of employment will not be authorized unless prior approval has been granted by Human Resources.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department
- Complete reference check with a minimum of three (3) professional references,
- Meet Regulatory Requirements for pre-employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s)
Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of employment offer.
The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded. We care for America's heroes every day.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly