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About this role

Administrative Assistant, Nordics Country Management

Stockholm,Sweden

Business Unit Overview:

With offices located in Copenhagen, Stockholm and Helsinki, the Nordic region is strategically important for BlackRock in EMEA, with large client relationships across Institutional and Wealth. The Nordic team is working with a sophisticated client base across Pension funds, Insurance companies, Banks, Wealth Managers and Distribution platforms. The Nordic organization also includes investment teams focusing on real estate, renewable infrastructure and private debt across the Nordic region.

The Nordic COO team is responsible for business management, strategy and analytics for the Nordic client businesses. The team engage with the leaders of each client business to drive key initiatives and work closely with internal stakeholders, including Investments, Corporate Strategy, Finance, Marketing, and Sales to ensure consistent messaging and clear coordination of critical projects internally. Furthermore, the Nordic COO team is responsible for the operation and administration of the Nordic region, and for monitoring performance results, allocation of resources and implementing metrics-driven sales execution to manage our business.

Position Overview

The role of the Administrative Professional is to provide administrative support to members of the Nordic team in primarily Stockholm but also to the rest of the region. The Nordic business consists of 50 team members across our three offices. The essence of the Administrative Professional role is to ensure the smooth running of designated members of the team and of the Stockholm office. The Administrative Professional is one of the ‘constant factors’ at the Stockholm office.

The Administrative Professional will work closely with the Office Manager based in the Stockholm office and the Administrative Professional in the Copenhagen office. The Administrative Professional will report to the Business Manager for the Nordic Region.

Key responsibilities

· Manage the diaries for 3 Managing Directors including the Regional Head at the Stockholm office as well as supporting the wider team.

· Coordinate and execute travel arrangements and process expenses.

· Scheduling of meetings with internal and external stakeholders and calendar management.

· Preparing agendas, materials and notes for management and staff meetings.

· Cover the telephones for the Copenhagen and Stockholm offices.

· Arranging events and other activities.

Act as back up to the Office Manager:

· Ensure the office appears professional at all times.

· Organise post, taxis, couriers, office supplies.

· Invoice processing, oversight and follow up.

· Monitoring generic BlackRock email inboxes.

· Other tasks as required.

Skills & Qualifications:

· Administrative experience from a professional, high-tempo organisation.

· Quick learner, self-motivated and ability to work independently

· Strong attention to detail and still maintaining speed in execution

· Strong planning and time management skills in order to accomplish the tasks and meet tight deadlines

· Enjoys providing first class service

· Enjoys working in a global fast-paced, changing environment

· Experience in the financial industry or consulting preferred, but not an absolute requirement.

· Strong interpersonal skills to work effectively with all levels and different cultures

· Excellent verbal and written Swedish and English skills, additional Nordic languages is beneficial.

· Good Microsoft Office skills (Windows, Outlook, PowerPoint, Excel)

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock (http://careers.blackrock.com/) | Twitter: @blackrock (https://twitter.com/blackrock) | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.