Job Information
Tarleton State University Faculty Affairs Coordinator - Academic Affairs in Stephenville, Texas
Job Title
Faculty Affairs Coordinator - Academic Affairs
Agency
Tarleton State University
Department
04137015 Academic Affairs
Proposed Minimum Salary
Commensurate
Job Location
Stephenville, Texas
Job Type
Staff
Job Description
Tarleton State University (http://www.tarleton.edu/home/) is an energetic, comprehensive Carnegie R2 Doctoral University: High Research Activity, with the elective Community Engagement classification, and a new member of the Association of Public and Land-grant Universities. The Wall Street Journal ’s latest rankings have Tarleton State fifth among U.S. schools highly recommended by their students and recent alumni. Fall 2023 brought another all-time high enrollment, outpacing many institutions nationwide. Our total of over 14,500 students is an increase of 10% from 2019, making Tarleton one of the fastest-growing universities in Texas.
The Office of Curriculum and Faculty (http://www.tarleton.edu/cafa/) in the Division of Academic Affairs (http://www.tarleton.edu/academicaffairs/) at Tarleton State University is seeking a highly organized and experienced individual to fill the role of Faculty Affairs Coordinator.
The Faculty Affairs Coordinator oversees essential functions within the Office of Curriculum and Faculty, encompassing faculty data management, evaluation processes, and post-employment activities. These activities may include facilitating midpoint reviews, promotion & tenure procedures, post-tenure evaluations, faculty records, compiling annual reports, and managing a comprehensive database housing faculty credentials and appointments. Additionally, the Faculty Affairs Coordinator plays a pivotal role in developing, refining, and implementing processes and tools for the collection, analysis, and interpretation of faculty data, contributing significantly to the understanding of faculty success metrics. This position also entails providing training sessions and offering general administrative support as necessary.
Essential Responsibilities:
Serves as liaison with colleges and departments, institutional research, and other units to ensure faculty data is accurate in reporting systems.
Provide data to the Associate Vice President for Curriculum and Faculty Affairs as necessary for managing faculty affairs and analyzing the effectiveness of programs and initiatives.
Coordinates with the Office of Curriculum for various items concerning curriculum.
Provides oversight and direction to the faculty credentialing process, including obtaining official transcripts, ensuring forms are completed, and entering data in the reporting system.
Assists in the coordination of faculty evaluation processes
Assists faculty with technical aspects of preparing mid-point, promotion & tenure, and post-tenure review portfolios, provides faculty development in the use of the faculty activity reporting systems, and coordinates/provides training for college support staff in the execution of these evaluation processes.
Works directly with external vendors to resolve issues related to the faculty activity reporting systems.
Manages the submission, routing, and approval processes involved with the faculty activity reporting system, including the dossier templates used within that system, as well as providing staff support and troubleshooting any problems or issues in the system.
Facilitates logistics for Curriculum and Faculty Affairs committees and meetings: Academic Council, Faculty Appeals committees, Undergraduate Curriculum Committee, Tenure & Promotion Criteria Review Committee, and University Committee List
Assist the Office of the Provost with yearly letters of reappointment
Process, manage, and facilitate yearly Statements of Expectation documents between the colleges for eligible faculty members.
Prepare and coordinate all Faculty Affairs submissions to the Board of Regents promptly.
Manages communication, submission, and presentations for Faculty awards and Faculty award programs
Ensures that the University operates in accordance with the policies of the Texas A&M University System, the Texas Higher Education Coordinating Board, and various accrediting agencies ensuring compliance and monitoring for and responding to federal, state, and local legislative updates.
Education and Experience:
Bachelor’s degree or any equivalent combination of training and experience.
Three years of experience in office administration, project management or related experience.
Knowledge, Skills, and Abilities:
Working knowledge of Microsoft Office spreadsheet, presentation, and word processing programs.
Ability to manage conflicting priorities and project deadlines
Strong interpersonal skills and the ability to develop and maintain effective working relationships.
Oral and written communication skills.
Ability to utilize technology applications
Intermediate analytical, organizational, and problem-solving skills.
Ability to deduce cause and effect relationships.
Salary
Commensurate with experience
The target base annual salary is $43,620 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees:
Educational Benefits
Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)
Doctoral Educational Assistance
Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)
Fully covered employee health insurance
Dental insurance
Vision insurance
Retirement and Insurance programs
Paid Leave (https://www.tarleton.edu/hr/benefits/)
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave
Other
Complimentary tickets to all A thletic and P erforming F ine A rts events
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.
Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)
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Employee Services (https://www.tarleton.edu/hr/index.html)
Benefits
University Leadership (https://web.tarleton.edu/president/)
Research and Economic Development
Traditions and History (https://www.tarleton.edu/traditions/index.html)
Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .