Job Information
Tarleton State University Executive Assistant to the Vice President for University Strategy & Chief of Staff in Stephenville, Texas
Job Title
Executive Assistant to the Vice President for University Strategy & Chief of Staff
Agency
Tarleton State University
Department
Strategic Collaborations
Proposed Minimum Salary
Commensurate
Job Location
Stephenville, Texas
Job Type
Staff
Job Description
The Executive Assistant to the Vice President for University Strategy and Chief of Staff will provide comprehensive and high-level executive support, managing confidential and critical academic and administrative matters. This role requires exceptional time management skills, attention to detail, professionalism, independent judgment, and discretion to ensure the efficient operation of the Vice President's office. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Must be able to work remotely at the request of the University.
Key Responsibilities:
Advanced Executive Support: Deliver direct administrative support by managing complex and sensitive correspondence, proactively addressing issues, scheduling meetings and appointments, and ensuring that the Vice President’s calendar is optimized for strategic priorities. Anticipate the needs of the Vice President and detailed itineraries ahead of meetings and travel.
Strategic Communication: Serve as the primary point of contact for the Vice President’s office, managing communications with internal and external stakeholders. Facilitate communication across departments to ensure alignment and timely information flow.
Action Item Management: Track and manage action items, projects, and initiatives for the Vice President, ensuring timely follow-through. Regularly update the Vice President on the status of key projects and any potential issues.
Document Preparation: Draft, review, and manage high-level documents, reports, briefs, and presentations, ensuring that all materials are accurate, polished, and aligned with the Vice President’s strategic objectives. Seek out and prepare meeting documents for the Vice President that include meeting goals, priorities, and agendas.
Office Management: Oversee day-to-day office functions, including the monitoring of budgets and fiscal records. Implement and manage office systems and processes to ensure maximum efficiency and support the strategic goals of the office.
Confidentiality and Discretion: Handle all matters with the highest level of confidentiality and professionalism, exercising sound judgment in managing sensitive information.
Required Education and Experience:
Bachelor's degree in applicable field or equivalent combination of education and experience.
Four years of related administrative support experience in a professional office environment.
Knowledge, Skills and Abilities:
Demonstrated proficiency in word processing, spreadsheet, and presentation software applications.
Excellent interpersonal and communication skills, both written and verbal.
Strong organizational and planning skills, with the ability to prioritize and multitask effectively.
Commitment to confidentiality, discretion, and independent judgment.
Salary
Commensurate with experience
The target base annual salary is commensurate and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.
Why Tarleton State University?
Tarleton State University is an energetic, comprehensive Carnegie R2 Doctoral University: High Research Activity, with the elective Community Engagement classification, and a new member of the Association of Public and Land-grant Universities. The Wall Street Journal’s latest rankings have Tarleton State fifth among U.S. schools highly recommended by their students and recent alumni. Fall 2023 brought another all-time-high enrollment, outpacing many institutions nationwide. Our total of over 14,500 students is an increase of 10% from 2019, making Tarleton one of the fastest growing universities in Texas.
Full time and qualifying part-time Tarleton employees enjoy the competitive benefits package offered through the Texas A&M University System.
As part of the Tarleton family, you have access to many benefits and perks, such as:
Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:
Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!
Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Paid Leave (https://www.tarleton.edu/hr/benefits/)
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.
Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)
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Employee Services (https://www.tarleton.edu/hr/index.html)
Benefits
University Leadership (https://web.tarleton.edu/president/)
Research and Economic Development
Traditions and History (https://www.tarleton.edu/traditions/index.html)
Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .