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Research Administrator 2 (Hybrid)

School of Medicine, Stanford, California, United States

Finance

Post Date Apr 18, 2024

Requisition # 102401

Stanford’s School of Medicine is leading the revolution in precision healthcare, research and education. Our mission, in the Department of Otolaryngology — Head & Neck Surgery (OHNS), to deliver exceptional innovative care in OHNS; to advance frontiers of knowledge; to educate patients, clinicians and researchers who will serve and inspire the global community to expand what is possible in medicine.

OHNS currently ranks in the top five of NIH Awards to Schools of Medicine nationwide and is seeking to add a new Research Finance Administrator 2 to support our Division of Head & Neck Surgery. We foster a collaborative, compassionate and inclusive culture that embraces diversity and social responsibility.

As a Research Finance Administrator 2, you will provide a full range of administrative and financial services. Managing pre-award proposal submissions and post-award research dollars for portfolios of Head & Neck Surgery Division. You will work with diverse funding sources from sponsored grants to non-sponsored sources such as NIH grants, program projects, and industrial contracts. In this role, you will have the opportunity to work closely with faculty and researchers to provide financial guidance, ensure compliance, while supporting the advancement of research. This role also contains an administrative component in which RA2 will support a couple of faculty with their endeavors. This is a hybrid role with a minimum of 3 days onsite at Stanford University. To be successful in this role you will need to bring program management, administrative management, pre-award and grant submission expertise in addition to post-award finance experience.

Please submit Cover letter with Resume.

Learn More about us:https://med.stanford.edu/ohns.html

Duties include:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create effective forecasting and decision aides.

• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead other staff in group projects

• May participate as a mentor and provide cross-training as needed.

• Provide complex and diversified administrative support to faculty. Anticipate the needs of supporting faculty and proactively solve problems and/or independently handle issues.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

Three years of program management and pre-award grant submission experience.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Ability to complete Cardinal Curriculum I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offer assistance when needed.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $85,000 to $108,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information

• Schedule: Full-time

• Job Code: 4482

• Employee Status: Regular

• Grade: H

• Requisition ID: 102401

• Work Arrangement : Hybrid Eligible