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Research Administration Manager

Doerr School of Sustainability, Stanford, California, United States

Finance

Post Date Apr 16, 2024

Requisition # 102917

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, clickhere.

The Stanford Woods Institute for the Environment is working toward a future in which societies meet people’s needs for water, food, health, and other vital services while sustaining the planet. Part of the Stanford Doerr School of Sustainability, we bring together Stanford faculty, researchers, and students from all seven schools, fostering research collaborations that can tackle challenges too complex for any one discipline to solve alone.

The Woods Institute for the Environment is looking for a Research Administration Manager who will play an integral role in supporting faculty in all financial and administrative aspects of research. The Research Administration Manager is responsible for managing the proposal preparation, post-award activities, and closeout for a variety of interdisciplinary, complex proposals, often requiring multiple sub-awards, IDC waivers, collaborative agreements across multiple external partners, and interdisciplinary international awards. Furthermore, the Research Administration Manager will manage our seed grant funding program. The ideal candidate will serve as a local unit expert on all research administration activities on externally funded projects such as federal grants, foundation grants, and internally funded research. They will possess the following characteristics: strong customer service ethic, detail-oriented, excellent communicator and team player, creative and resourceful, and will have the ability to juggle multiple priorities and deadlines. The Research Administration Manager will be a key member of the department and may have supervisory responsibility for other members of the team.

Your Responsibilities will include:

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.

• Develop, prepare, revise, and finalize project budgets and provide budget justification; obtain cost-sharing commitment and support. Serve as liaison and active partner between principal investigators, the Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.

• Manage contract closeout process and audit inquiries.

• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

• Identify and implement process improvements. Train and advise on issues requiring specific technical expertise.

• Manage Woods EVP/REIP university grants program.

• May supervise, train, and mentor other staff.

• Serve as a resource on subject area to principal investigator staff.

To be successful in this position, you will need:

Education & Experience:

• Bachelor’s degree and five years of grants management experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).

• Knowledge and ability to understand, interpret, and communicate university policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing international collaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.

• Extreme attention to detail.

• Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

Certifications and Licenses:

• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

In addition, our preferred requirements include:

• Degree in accounting and grants management experience in an academic environment.

• Knowledge of Stanford University systems and policies.

The expected pay range for this position is $94,000 to $126,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4483

• Employee Status: Regular

• Grade: I

• Requisition ID: 102917

• Work Arrangement : Hybrid Eligible