Experience Inc. Jobs

Program Manager

Business Affairs, Redwood City, California, United States

Finance

Post Date Apr 25, 2024

Requisition # 103015

Financial Management Services (FMS), a department within Business Affairs, is responsible for creating an ecosystem that promotes innovative and sound financial administration policies and practices that balance controls, compliance, and customer service. FMS is primarily responsible for financial policy oversight, quality assurance, and financial services at Stanford University and its affiliated entities. It also serves as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC). The FMS work environment is grounded by core values that include adapting to change, engaging in curiosity, celebrating accomplishments, and encouraging an inclusive environment where everyone is valued, respected, and can thrive.

JOB PURPOSE:

The Program Manager will be a member of the Financial Risk Management (FRM) team reporting to the Director of Financial Risk Management. As part of the FRM team, this position will ensure the implementation of data-driven risk assessments and support functional controls processes and systems. The Program Manager will also standardize resources that support and help others evaluate processes and integrate risks and controls concepts with effective Internal Controls testing. This role will be integral to our mission of addressing the evolving needs of the Stanford community while stewarding university resources and safeguarding the university, ensuring the appropriate balance of risks and controls.

As a subject matter expert who partners to understand, anticipate and respond to risk without compromising operational efficiency, the Program Manager will be integral to the FRM team’s efforts in propagating excellence in financial stewardship. Within our culture of collaboration, the program manager will be encouraged to build scalable frameworks, refine and streamline processes, and enhance their opportunities for professional development. The Program Manager will engage with cross-functional business teams, maintain strong internal controls plans and drive process improvements.

This service-oriented position requires, in addition to critical thinking and analytical skills, a strong focus on activities such as risk assessments and reporting, as well as developing and implementing internal controls best practices with effective, data-driven, prioritized ways of managing financial and compliance risk.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Perform complex and detailed reconciliations, closure processes, research and critical analyses. Identify, prioritize, and resolve complex financial issues which may span multiple areas; identify underlying issues; recognize exceptions; recommend solutions.

• Research possible solutions and make recommendations to department leadership based on audit / report reviews and identified accounting issues; advise leadership regarding business activities; provide cost analyses; plan studies; and determine business activity costs.

• Research and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.

• Develop complex financial data and metrics, reports for a variety of internal and external audiences.

• Develop, design, or modify solutions for major segments of a program or accounting system; develop, recommend, implement and document new or revised policies and procedures.

• Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes.

• Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.

• Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.

• Lead and support unit and organization strategy and change management initiatives. Analyze existing systems and processes; identify greater efficiencies and improved internal controls opportunities; incorporate new regulations; recommend solutions that may require policy changes or new processes.

• Develop, recommend, and implement new or revised policies and procedures for better controls and efficiencies. Participate in critical analysis of existing systems and processes, identifying and implementing process improvement opportunities.

• May act as subject matter expert or consultant in a specialized area.

• Identify internal control weaknesses and system and process improvements; communicate to management and operate in a lead capacity in making remedial changes to tighten and enhance internal controls to mitigate risk

• Develop and provide strategic recommendations to the Director of Financial Risk Management based on analysis of reports and audits.

• Lead projects requiring high levels of functional integration.

• Assess client and business needs and formulate recommendations to determine approach for managing and completing processes.

• Act as technical expert and may act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

TO BE SUCCESSFUL IN THIS POSITION, YOU WILL BRING:

Bachelor’s degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience.

Knowledge, Skills, and Abilities:

• Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills.

• Advanced knowledge of accounting systems and the internet; computer literacy.

• Ability to interpret and apply advanced accounting knowledge and understanding of Generally Accepted Accounting Principles.

• Strong communication skills, including the ability to clearly and effectively communicate information to internal and external audiences and client groups.

• Demonstrated project management skills and ability to contribute/lead as part of a multi-functional team.

• Project management skills and ability to lead and contribute as part of a project team.

IN ADDITION, PREFERRED REQUIREMENTS INCLUDE:

• Demonstrated knowledge of, and experience with, ERP systems, preferably Oracle, with proven ability to apply knowledge to understand new systems and processes.

• General understanding of SQL or relational database knowledge to be able to extract data and perform analysis.

• Attention to detail, accuracy, and the ability to prioritize multiple tasks to meet deadlines and customer service response standards.

• Proven ability to apply knowledge to analyze and interpret business policies and external regulations and translate them into compliant and efficient accounting processes.

• Ability to observe trends in data, recommending and helping to implement solutions to increase efficiency, effectiveness, and accuracy of data.

• Strong customer-oriented approach to managing work.

• System knowledge (relational database, SQL and/or AI).

This role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $97,000 to $126,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.

Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives.

Stanford’s Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community.

HOW TO APPLY:

We invite you to apply for this position by clicking on the “Apply Online” link. Please submit an online application, resume, and cover letter.

WHY STANFORD IS FOR YOU:

Stanford University has revolutionized the way we live and how it enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

• Redwood City . Our new Stanford Redwood City campus, which opened in 2019, is the workplace for approximately 2,700 staff, including FMS, whose jobs are important to supporting the university’s mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4443

• Employee Status: Regular

• Grade: J

• Requisition ID: 103015

• Work Arrangement : Remote Eligible