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Stanford University Program Manager, Dean of Research in Stanford, California

Program Manager, Dean of Research

Office of Development, Stanford, California, United States

Development

Post Date Aug 15, 2022

Requisition # 95838

Note: Not all unique aspects of the job are covered by this job description.

Stanford University’s Office of Development (OOD) is seeking a Program Manager for the central Dean of Research development team.

OOD advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

The central Dean of Research teamsupports and interacts regularly with the Office of the Vice Provost and Dean of Research and provides development staffingforthe Human-Centered Artificial Intelligence Institute (HAI); Stanford Bio-X; Sarafan ChEM-H (Chemistry, Engineering and Medicine for Human Health); the Wu Tsai Neurosciences Institute; the Wu Tsai Human Performance Alliance; Stanford Data Science; the Center for Advanced Study in the Behavioral Sciences (CASBS); and the Stanford Center on Longevity. The central Dean of Research team also coordinates closely with development staff in the Freeman Spogli Institute for International Studies (FSI), the Stanford Institute for Economic Policy Research (SIEPR), and the Stanford Humanities Center.

Reporting to the Associate Dean for Development, the Program Manager will effectively engage with and work across multiple programs within the Dean of Research development team, by providing collaborative, high-level tactical support to the field fundraisers and overseeing a team of two development coordinators. The ideal candidate willthrive in a fast-paced, dynamic environment and enjoy being part of a collaborative team. They must be highly resourceful and be able to work independently under minimal supervision; possess excellent communication skills and sharp attention to detail; be adept at gathering, analyzing, synthesizing, and presenting data from multiple sources; be able to multi-task and prioritize quickly and professionally; be successful at motivating and leading a team to excellence; and demonstrate a high level of professionalism, excellent judgment, and tact.

Responsibilities include:

  • Produces and disseminates a variety of regular reports that track fundraising priorities as well as gift and pledge progress toward goals, including gathering, assessing, and synthesizing complex data from multiple sources

  • Manages bi-annual unspent funds review project, working closely with chief development officers and finance teams in the Dean of Research institutes and centers and coordinating closely with the Office of the Vice Provost and Dean of Research

  • Takes the lead in creating and tracking annual operating budget for the unit, including overseeing mid-year budget forecasting

  • Leads logistical planning and project management for events, Advisory Council meetings, and other donor meetings and/or serves as point-of-contact for the Development Events team on event planning and logistics

  • Partners with team members to plan and draft important Advisory Council and donor communications throughout the year

  • Ensures meticulous preparation of faculty and senior leadership briefings for donor events and meetings, working closely with fundraisers and with other administrative staff as needed

  • Creates and distributes meeting agendas, background materials, and notes related to various team and department meetings

  • Takes independent ownership of various special projects as assigned

  • Establishes and oversees processes for timely updating and reviewing of donor and prospect information in CARD (Salesforce CRM)

  • Manages administrative team of two development coordinators, including hiring, onboarding, delegating assignments, and providing ongoing performance management through feedback and coaching

*Other duties may also be assigned.

To be successful in this position, you will bring:

  • Bachelor’s degree andthree years of relevant experience, or combination of education and relevant experience.

  • Ability to quickly learn and become proficient in new tools; Strong abilities in Excel/Google Sheets preferred

  • Experience creating high-level PowerPoint decks preferred

  • Outstanding written communication skills

  • Exceptional organization skills, attention to detail, and follow-through

  • Demonstrated ability to take initiative and ownership of projects

  • A commitment to promoting and supporting an environment of diversity and inclusion

  • Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals

  • Thrives on a growth mindset and contributes to a positive and optimistic working environment

  • Excellent interpersonal skills, and ability to interact with a wide range of people

  • Interest in examining and improving processes, drawing on best practices across teams 

  • Demonstrated ability to produce data in a clear and understandable manner

  • Ability to exercise sound judgment routinely and independently in making decisions

  • Ability to lead through influence

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.

  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.

  • Occasionally use a telephone.

  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time

  • Job Code: 4121

  • Employee Status: Regular

  • Grade: H

  • Requisition ID: 95838

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