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Job Title: Senior Administrative Coordinator

Location: Stanford CA 94305

(Hybrid: 3 days on-site, including Mondays, 9 AM-5 PM)

Job Description:

The Senior Administrative Coordinator will support an interdisciplinary team of faculty, postdocs, and students at the Geballe Lab for Advanced Materials (GLAM). Reporting to the Associate Director and six faculty members, this role involves a wide range of administrative tasks, including space planning, financial management, event coordination, and visitor logistics. The ideal candidate has strong organizational skills, experience with Stanford systems like Ofweb (for reimbursements, expense reports, Pcard reconciliation), and a commitment to efficient, detail-oriented support.

Key Responsibilities:

• Provide administrative support for faculty and research teams, including managing space, coordinating travel, and drafting documents.

• Process financial transactions, assist in budget planning, and manage financial reports and reconciliations.

• Organize and manage events, conferences, and seminars, handling logistics, vendors, and budgets.

• Oversee the scheduling and support of visiting researchers and guests.

• Collaborate with the administrative team to maintain operational efficiency and faculty satisfaction.

Qualifications:

• Experience with Stanford systems (Ofweb, Pcard, Tcard) preferred.

• Strong organizational, financial, and communication skills.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.