Experience Inc. Jobs

Job Description Summary

Become part of a winning team and help to deliver the Green Energy transition.

The Project Document Controller will support the Project Engineering Director / Project Director to manage project documentation deliverables by providing comprehensive document control and management systems.

The successful candidate will work within the document control process based on Grid Solutions rules and policies and customised for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS).

They will own and maintain the Project Master Document List which is the governing instrument for the process. Under the responsibility of the Project Director (PD) / Project Engineering Director (PED), they are the single point of contact with customers for contractual technical document transmittal.

You will work in close cooperation with the engineering team, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

Document management process

• Consult with customers / partners to ensure project documentation deliverables are submitted in a timely manner.

• Support the PD / PED in the Document Management process definition and deployment.

• Work with the document control leader to ensure that all relevant document management procedures are adhered to by involved parties (participating units, subcontractors).

• Identify any areas of improvement in process.

• Act as point of contact for document process queries on the project.

Document management system

• Assist and organise in the Documentation Management System training to end users.

• Provide functional assistance to project team.

• Manage and maintain the necessary drawing lists/ document lists.

• Manage all project document transactions for the company ensuring all relevant information is recorded accurately on the Document Management System.

Client interface

• Liaise with the client on all document issues on behalf of the project.

• Submit documents to customer & check that submission status are integrated (for information / approval).

• Track customer comments and answers, along with document resubmission.

• Manage customer return status of project documentation within the Document Management System.

• Prepare transmittal with defined deliverables list & submission dates.

• Record all necessary document receipts.

Final documentation

• Provide all necessary assistance to the Site management for documents used during the construction phase.

• Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit.

• Record final documentation for the project.

• Support collation, storage and archiving of all project manuals with O&M Coordinator

• Archive all project documents at the end of the project in electronic and paper form if required.

Monitoring & reporting

• Proactively monitor and maintain the document deliverables list with the guidance of the Project Director

• Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation.

Quality

• Control the data attributes of documents, in line with project requirements. Alert the document control leader of any corrective actions that need to take place.

• Be aware of all printing, collating, packaging, and posting of documents to the required parties that is required and assist with ensuring these documents are processed.

• Comply with Quality Procedures, GE work instructions and Processes, Grid Engineering Management Handbook (EMH), Grid Project Management Handbook (PMH) and on site.

• Report or resolve any non-conformances and process in a timely manner.

Health and Safety

• Demonstrate commitment to safety through participation in formal and informal discussions.

• Adhere to all safe working procedures in accordance with instructions.

• Ensure safety work instructions are complied.

• Participate in the resolution of safety issues.

• Initiate actions to improve health and safety where needed.

Performance Measurement

• Quality metrics delivered on doc management for project communication.

• Document quality checklist implementation

• Accurate monitoring of project documentation

• Compliance to quality procedures & accurate quality records

Required Experience & Qualifications:

• To succeed in this role, you will have generally recognised qualifications that demonstrate a good standard of education and an ability to communicate both verbally and in writing.

• You will have more than signification experience working in a document management position, or a position that has a close association with the handling and management of large volumes of technical information.

• You will be familiar with document management systems and have previously acted in the role of system administrator, or similar.

Grid Solutions, a GE Vernova business, serves customers globally with over 20,000 employees. We provide power utilities and industries worldwide with equipment, systems and services to bring power reliably and efficiently from the point of generation to end power consumers. Grid Solutions is focused on addressing the challenges of the energy transition by enabling the safe and reliable connection of renewable and distributed energy resources to the grid. We electrify the world with advanced grid technologies and accelerate the energy transition.

About GE Grid Solutions:

At GE Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.

Why we come to work:

At GE Renewable Energy, our engineers are always up for the challenge - and we’re always driven to find the best solution. Our projects are unique and interesting, and you’ll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you’ll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.

What we offer:

A key role in a dynamic, international working environment with a large degree of flexibility of work agreements

Competitive benefits, and great development opportunities - including private health insurance.

Additional Information

Relocation Assistance Provided: No