Experience Inc. Jobs

[Summary Description: The Senior IP Specialist provides complex administrative support within the Intellectual Property practice group. This individual works directly with clients to ensure client expectations are consistently exceeded while balancing attorney administrative support. [Essential Functions: [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}

1. Independently corresponds with clients, inventors and licensing and patent managers
2. Reviews, prioritizes and manages daily dockets to include client dockets for validation of due dates, workload and tracking; provides reports in specialized client-required formatting
3. Submits patents and other required filings to the USPTO office, which includes preparation, formatting, document review and analysis, and communication with team and clients regarding due dates and status
4. Responsible for ensuring all requirements are met to meet USPTO's filing expectations, including securing signatures and critical documents from clients
5. Solely responsible for administration of assigned client(s), including tracking all client team correspondence, client inboxes, maintaining templates and generating documents
6. Prepares and files Information Disclosure Statements ("IDS"), conducts prior art searches, and maintains IDS databases for cross referencing of prior art
7. Prepares competitive bid requests for new applications and patentability assessment reports
8. Prepares and uploads Task Order Requests for Quotes ("TORFQs") for domestic and foreign patent prosecution work
9. Drafts formal reporting letters, quarterly invoice progress reports, and annuity payment reports to clients; maintains detailed client portal of all required documentation
10. Maintains client files (both paper and electronic), invoice spreadsheets and task order spreadsheets; organizes and files documents in designated order; completes electronic scanning
11. Conducts accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm's time and billing system, reviewing of billing statements, and editing same for preparation of final billing

[Competencies:]{arial",sans-serif"=""}

Decision Making - Makes decisions quickly and potentially with limited information; structures and coordinates personal and team priorities

Communication - Communicates in a clear, concise and organized manner; and prevents miscommunication by clarifying difficult concepts and ensures understanding by others; knows the appropriate amount of information to share with various parties; ensures regular and consistent information is shared; and understands the appropriate level of confidentiality

Leadership - Gives positive and constructive feedback to peers; trains new employees; finds solutions to a problem; works autonomously; and is motivated to anticipate future business needs

Continuous Learning - Identifies self-training needs and opportunities; positively accepts changes

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