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Position Summary

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

As our Executive Administrative Assistant, you’ll provide essential administrative support to our Data Analytics team and executive-level support for the department Vice President. We’re looking for a proactive coordinator who can anticipate and solve challenges before they arise, ensuring our team operates smoothly. If you are detail-oriented, eager to learn the ins and outs of a large multi-national corporate environment, and passionate about making even the most challenging requests seem routine, this role is perfect for you!

• Schedule and coordinate meetings, both internal and external, ensuring all necessary resources and logistics are managed ( i.e., scheduling meetings rooms, coordinating food)

• Collaborate with stakeholders to organize team-building activities and social events

• Assist the digital team in processing purchase orders, ensuring accuracy and adherence to company policies

• Maintain a comprehensive record of all purchase orders, invoices, and P-Card receipts

• Collaborate with teams to reconcile any discrepancies and resolve payment-related issues

• Effectively onboard contractors by coordinating the necessary paperwork, obtaining security badges, and ensuring access to required systems and tools

• Manage IT peripherals and back-stock inventory for the digital team and IT on-site support, ensuring availability of necessary equipment and supplies

• Identify opportunities for process improvement and suggest innovative solutions to enhance team efficiency

Requirements

• High school degree/GED equivalent plus 5+ years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives OR Bachelor's degree plus 3+ years of experience in executive and/or administrative support

• 1+ year of experience working with the Microsoft Suite, including Outlook, Word, Excel, Teams, and PowerPoint

The approximate pay range for this position is $63,000 to $100,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with Company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com) .

REQUISITION ID:

342061

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy