Experience Inc. Jobs

Summary Description: The Docket Coordinator manages the docket system to track deadlines and mitigate malpractice. This role may support US or global docketing processes and supports Intellectual Property. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Processes and dockets trademark, copyright, enforcement and Trademark Trial and Appeal Board (TTAB) deadlines in Firm docketing system
2. Processes incoming mail, both electronic and physical, for deadline reviews and filings
3. Processes and dockets email requests from attorneys, team members, and others
4. Analyzes and formats data in Excel to provide to in-house counsel or client
5. Communicates with timekeepers regarding docketing matters
6. Updates docketing system when a matter has any change in status; circulates docket sheets
7. Serves as backup to ensure that client docketing system is updated
8. May download and save pleadings to the Firm's internal document management system / case docket and circulate to the case team for TTAB matters
9. Drafts emails for review by attorneys; communicates information to Client or Global Associate; updates docket and client database
10. May review docket and documentation regarding requirements from the US Patent and Trademark Office (US PTO) of a specific country;updates any relevant correspondence and documentation to client database; gathers all trademark-related documents and forwards to the Global Associates
11. Creates charts and/or reports for clients including obtaining instructions from client
12. Processes invoices, runs conflicts, opens new matters and other internal administrative Firm processes

Competencies:

• Decision Making - Identifies issues and provides suggestions to day-to-day problems; prioritizes and effectively completes daily tasks
• Communication - Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality
• Leadership - Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; focuses on day-to-day tasks
• Continuous Learning - Attends required training; accepts planned change willingly
• Teamwork - Works as a member of the team and understands the goals of the team; understands that team members' needs, ideas and solutions vary
• Alignment to Values - Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's Diversity and Inclusion values; has a deep understanding of one's own core functions

Required Education: High school diploma or equivalent Preferred Education: Associates Degree Required Licenses and/or Certifications: N/A Required Experience: 2-4 years office experience Preferred Experience: 3-5 years legal office experience