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Summary : Detail focused individual who will assist the Accounting Manager in coordinating the daily departmental operations and financial analysis for the organization. Monitor on-going costs, prepare statistics and analyze trends and variances. Job Description • Manage accounts payable using accounting software and other programs, analyze/review workflow process in Concur • Coding of invoices • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger . • Implement tactical processes, enforce policies and monitor internal controls. • Review purchase orders, invoice totals, terms of payment and other charges (i.e. ensure that the organization is not accessed any taxes, late fees or finance charges) • Reconciling vendor statements to ensure organization accounts for all possible invoices and credits • Research information to provide accurate and timely solutions to internal clients and vendors at designated facility site. • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. • Keep track of all payments and expenditures, purchase orders, invoices, statements, etc. • Generate payment to vendors on a routine schedule and match the check with backup for review by the senior accountant and controller. • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards. • Develop and maintain a filing system for financial information, records and documents to ensure easily available information. • Maintaining historical records • Continuing to improve the accounts payable process (i.e. identify systemic root causes related to the general ledger, accounting software, establishing and maintaining relationships with new and existing vendors, etc.) • Produce monthend and year end reports • Assist the superviosrs and managers with the problems regarding accruals, invoices, stale checks, expense periods nad inventory • Collects W9 information and maintains the AP tax information to meet IRS regulation • Assist in year end 1099 processing and preparation by verifying all data paid in aplicable year • Maintains the integrity of the vendor master file to ensure payments are aged properly • Assist in the preparation of the annual year end audit • Compliance with GAAP • Other duties as assigned Job Responsibilities • Strong problem-solving skills and work ethics • Attention to detail • Excellent verbal, written, and interpersonal communication skills • Ability to work independently and/or contribute to an environment that fosters teamwork, effective communication and responsiveness • Ability to prioritize, effectively handle multiple projects concurrently, and take ownership of work • Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times • Ability to maintain confidentiality of company information • Ability to maintain a balanced perspective in rapidly changing business circumstances • Basic data entry skills • Comfortable with math and calculations • Good listening and communication skills • Accurate and meticulous in data entry • Able to sit in front of a computer for long hours at a time Education and/or Experience: High School Diploma and one to three years accounting experience, two years computer operations experience in a mainframe environment, including data processing, reports and system maintenance. Healthcare experience preferred but not required. Preferred Education: Associate’s (A.A.) or Bachelor's degree (B. A.) from four-year college or university; Computer Skills: Proficient use of spreadsheets. Have a working knowledge of accounting software, IBM A/S 400, Microsoft Access, Excel and Word applications.