Job Information
Utah Tech University Events and Promotions Coordinator in St. George, Utah
Events and Promotions Coordinator
Print (https://www.schooljobs.com/careers/utahtech/jobs/newprint/4504441)
Apply
Events and Promotions Coordinator
Salary
See Position Description
Location
St. George 84770, UT
Job Type
Full-Time Staff
Job Number
25PRO917-1
Division
Marketing & Communications
Department
University Events & Promotions
Opening Date
05/10/2024
Closing Date
5/26/2024 11:59 PM Mountain
Description
Benefits
Questions
Position Announcement
Working within the University Marketing and Communication office (UMAC), this position is responsible for coordinating University-wide events, including but not limited to academic events, groundbreaking ceremonies, ribbon-cutting celebrations, Homecoming and D-Week festivities, luncheons, award ceremonies, and other special events. This position corresponds with event stakeholders to coordinate all logistical details and serve as the primary point of contact during the event and works with the director of University Events & Promotions to organize high-level University events and promotional opportunities for the University. The individual hired should be proficient in decision-making, maintain the ability to remain calm and flexible under pressure, and have exceptional communication skills. Information about UMAC can be found athttps://umac.utahtech.edu/.
Responsibilities
Coordinate all event logistics for assigned University events.
Create and coordinate event logistical plans, including:
Managing and fulfilling event contracts.
Creating and communicating event budgets.
Coordinating staffing plans and schedules.
Coordinating venue set-up and take down.
Coordinating with Event Services, Scheduling, Dining Services, Public Safety, Facilities Management, and other required campus entities to ensure physical space, safety needs, and event requirements are met.
Produce sketches, event designs, and site maps for events, following institutional policies and procedures.
Utilizes in-house printers, cutting machines and other office machines effectively.
Work independently and cooperatively on multiple projects with the event team, meeting deadlines and delegating projects based on workload.
Provide event follow-up, including producing invoices, event evaluations, and gathering client feedback.
Maintain internal and external relationships with clients, staff, and community members for special events.
Create opportunities to promote the university during public and private events.
Work with the director of University Events & Promotions to bring outside performers, acts, concerts, and revenue-generating opportunities to the University.
Assist the event department in the planning of major university events, including ribbon cuttings and dedications, groundbreakings, ceremonial events, and major fundraisers.
Coordinate some campus event requests, including academic department events, special events, meetings, receptions, luncheons, etc.
Assist in the management and training of event interns.
Serve on University and community boards and committees as assigned.
Perform other duties as assigned.
Qualifications
Bachelor’s degree in business, marketing, or related field, with at least two (2) years’ event management experience, preferred. A combination of post-secondary education without degree obtainment, with a minimum of five (5) years’ event management experience, will also be considered.
Experience working events in a higher education preferred.
Must be able to work nights, weekends, and holidays according to event schedule.
Strong knowledge of event planning and relationship management best practices.
Ability to manage and reconcile budgets.
Strong interpersonal communication skills to maintain internal and external relationships.
Ability to handle multiple tasks and changing priorities in a deadline-sensitive environment.
Be solutions-oriented, with strong problem-solving skills and highly detail-oriented.
Ability to thrive in a fast-paced environment, with clear and concise communication skills.
Supplemental Information
POSITION DETAILS, COMPENSATION AND BENEFITS:Full-time professional staff (overtime-exempt) position. Annual salary of $47,000+, depending on qualifications & experience. Desired start date of July 2024. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/under "Benefits Summary" for more details.
ELECTRONIC APPLICATION PROCEDURES:Application review beginsMay 27, 2024. Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University (https://about.utahtech.edu/) .
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University’s non-discrimination policies:
Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury -titleix@utahtech.edu, HCC 579, 435-652-7747.
Deputy Title IX Coordinator: Abby DeFeo - titleix@utahtech.edu, 435-652-7731.
For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.
The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.
Click here to visit https://humanresources.utahtech.edu/employee-benefits/to learn more about the wonderful benefits available to you as a Utah Tech employee!
Highlights from Utah Tech's benefits package include:
14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;
Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;
Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;
Flexible Spending Accounts or Health Savings Accounts available;
Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;
Generous staff leave accruals, plus 12 paid holidays per calendar year.
01
The following attachments are required to apply for this position. The size limit on a single attachment is 5 MB. You may attach up to 10 attachments. If you do not submit all of the required documents, your application may not receive full consideration. You will not be able to edit or add to your application once it has been submitted. Cover Letter Resume Contact information (including email) for three professional references Have you uploaded these documents?
Yes
No
02
Which pronouns do you use? Check all that apply.
He, Him, His
She, Her, Hers
They, Them, Theirs
Other
Required Question
Agency
Utah Tech University
Address
Human Resources
225 S. University Avenue
St. George, Utah, 84770
Phone
435-652-7520
435-879-4521
Website
http://humanresources.utahtech.edu