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The Salvation Army HR Administrative Assistant in Spokane, Washington

Description

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ to meet human needs in His name without discrimination.

The Salvation Army is an Equal Opportunity Employer: Minorities/Women/Veterans/Disabled.

SCOPE OF POSITION:

The Human Resource Assistant will be responsible for exercising judgment, confidentiality, and discretion with Human Resources (HR) policies/procedures covering administrative issues, employee guidelines, employee benefits, training programs and administration of HR for the Spokane Citadel Corps. The HR Assistant must be able to inter-relate with all staff members in a professional and caring manner while advocating for the Mission of The Salvation Army Spokane.

EDUCATION AND WORK EXPERIENCE:

  • AA in Business Administration or related field and/or three years of professional human resources experience. Professional Certification will also be considered

  • Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Knowledge of Federal and State HR, Wage, hour and Labor laws, policies and procedures

  • Demonstrated Knowledge of Employee Development plans

  • Demonstrated Knowledge of Progressive Discipline models

  • Demonstrated knowledge of hard copy and digital records management

  • Demonstrated knowledge of Onboarding and I9 Verification process

  • Demonstrated superior written/verbal communications skills; strong, positive interpersonal skills

  • Manage multiple tasks in an organized, efficient and accurate manner

  • Work effectively with all levels of employees, as an individual or with a team

  • Understand effective leadership and supervision philosophies

  • Demonstrated professionalism, confidentiality and objectivity

  • Microsoft Office proficiency-Outlook, Word and Excel required, PowerPoint, helpful

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintain relationships with outside agencies, universities and other recruitment sources

  • Manage job postings; evaluate candidates; Prepare for and conduct interviews as required

  • Organize and maintain hard copy/digital Employee records and HR files

  • Maintain the security of proprietary business records and information

  • Conduct and track Employee Orientation/Onboarding

  • Provides clerical support to the HR department.

  • Track Employee evaluations

  • Understand and provide support for the Progressive Discipline process

  • Provide support for employee relations in the absence of the Human Resources Generalist by taking written statements and communicating issues with Divisional Headquarters Human Rsources

  • Organization and Management of forms applicable to HR and the Spokane Citadel Corps

  • Conduct periodic wage surveys

  • Understand Benefit enrollment process and coordinate with Divisional Headquarters Benefit team

  • Subject Matter Expert on I9 Verifications

  • Local Oversight of Protecting the Mission (PTM) Program participation and Training

  • Assist with seasonal events (Backpacks for Kids, Adopt-A-Family, Clothe-a-Child, fundraising, etc

  • Other duties as assigned

PHYSICAL REQUIREMENTS:

  • Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis

  • Grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

  • Operate telephone

  • Operate a desktop or laptop computer

  • Lift up to 25 lbs. (usually file boxes

  • Access and produce information from a computer

  • Understand written information

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result.

Qualifications

Licenses & Certifications

Preferred

  • Driver's License

Experience

Required

  • 3 years: Human resource experience or AA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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