Job Information
Spokane County Court Process Clerk (OPEN & PROMOTIONAL) in Spokane, Washington
Court Process Clerk (OPEN & PROMOTIONAL)
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Court Process Clerk (OPEN & PROMOTIONAL)
Salary
$38,333.42 - $53,696.61 Annually
Location
WA 99260, WA
Job Type
Regular
Job Number
24-00161
Department
Clerk
Opening Date
06/18/2024
Closing Date
Continuous
FLSA
Non-Exempt
Description
Benefits
Questions
Job Summary
This position works 37.5 hours per week.
This position performs specialized office support work in the Spokane County Clerk's Office for the Superior Court in legal process of judgments, criminal, civil, domestic, probate, guardianship, adoption, paternity, civil commitment, dismissals, appeals and juvenile dependency, offender, and truancy. The position allocated to this class is responsible to the County Clerk or a designated supervisor for the accurate, complete and timely processing, imaging and maintenance of official court records. This class is distinguished from the class of Court Clerk by its emphasis in the application of greater knowledge requiring awareness of all current laws and rules to a specific court function insuring legal implementation of certain court mandates and the complete, accurate and permanent retention of the official court record by imaging prior to, during and after court involvement of cases.
WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract (for a minimum of 6 months) submitting applications between 6/18/24 and 6/26/24. First consideration will be given to applicants working in the Clerk's office in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants.
TOTAL COMPENSATION: $47,637 - $66,723 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.
Examples of Duties
Prepares, processes and enters all cases and documents filed into the JIS statewide systems.
Processes and enters all restraining orders, ensuring law enforcement has been accurately notified.
Processes, and ensures safekeeping of all confidential reports and files and not permit examination except in conformity with court rules.
Prepares case file folders and labels; places documents into case files; and files same.
Reviews and prepares all documents for scanner accommodations, verifies information, and places into proper legal order.
Scans documents into the Imaging system, and indexes and links them to SCOMIS; and ensures the image is accurate as the permanent official court record, wherein the integrity of the image must be maintained in perpetuity.
Resolves errors, discrepancies, document deletes, re-scans and commits images to verify information in the Imaging system.
Prints, faxes and distributes images and/or documents as required to various county, state departments and agencies, ensuring the safekeeping of confidential court records.
Processes and enters all judgment documents and money amounts, appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and changes of venues to other counties.
Maintains reports to ensure compliance with state statutes, court rules, and statistics.
Prepares, processes and verifies dismissals for want of prosecution.
Initiates or assists in identifying, evaluating and resolving problems occurring in day-to-day operations and in the JIS, SCOMIS and Imaging systems.
Prepares legal documents, court orders, abstracts of judgment, and letters for transfer of assets; processes transcripts of court hearings and trials; record court proceedings in civil commitment cases; respond to or initiate contact with other agencies, attorneys and individuals when required.
Processes all criminal judgment and sentences to Sentencing Guidelines Commission, prepares removal of rights notices to Elections Depts., Firearms reporting, Department of Licensing reporting and abstracts to various state depts.
Prepare correspondence; advise and assist attorneys, court personnel and others in filing of proper documents in specific court areas; review and maintain current laws and rules to insure legal implementation; adapt work procedures to comply with technological advances.
Researches microfilm, search for missing documents, files, and rebuilds court records from microfilm or Imaging system.
Prepares for the twice weekly DV/Anti-Harassment docket by managing Law Enforcement sheets.
Provides support and backup to the general office, as needed, by assisting other Processors with preparing documents for filing: sorting, date stamping, hole punching, and filing.
Performs other related duties as required/assigned.
Minimum Requirements
High school diploma or GED equivalent.
One (1) year of experience at a level of Court Clerk or at a level equivalent to Office Assistant 3 in a related work area.
Can substitute up to two (2) years of other clerical work.
Two (2) years of education may be substituted for the general clerical work experience.
Selection Factors
Knowledge of the legal terminology and the court procedures of the Superior Courts as they relate to judgments, processing all pleadings and Juvenile Court procedures.
Knowledge of current laws and rules governing the office of the County Clerk and the specific court area.
Knowledge of technical court processing methods, forms and techniques.
Knowledge of domestic relations court methods, forms and techniques.
Knowledge of technical methods used in image processing.
Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
Skilled in establishing and maintaining effective working relationships with supervisors and co-workers.
Skilled in the use of personal computer, software and equipment related to performing the required duties.
Ability to scan and link court pleadings within the established standard.
Ability to understand and execute oral and written instructions and to apply available guidelines to various situations.
Ability to deal effectively and maintain good working relationships with the Court, its offices and the public.
SPOKANE COUNTY
Employee Benefits Summary
The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.
PAID TIME OFF
Spokane County Observed Holidays
Up to 10 (ten) paid holidays are observed by Spokane County.
PTO
Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.
Vacation
For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).
Sick Leave
Sick leave is earned at 1 day per month and can be taken as the days are accumulated.
Other Leaves
Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.
INSURANCE BENEFITS
Medical Insurance
Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).
2024 Rates:
Premera
Employee Only: $38.04 per month
Employee & Spouse: $149.52 per month
Employee & Family: $209.60 per month
Employee & Child(ren): $136.16 per month
Kaiser:
Employee: $35.92 per month
Employee & Spouse: $140.56 per month
Employee & Family: $196.06 per month
Employee & Child(ren): $128.58 per month
Dental Insurance
Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.
2024 Rates:
Delta Dental Willamette Dental
Employee: $5.74 per month Employee: $5.98 per month
Family: $11.48 per month Family: $11.96 per month
Group Life Insurance
The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.
Long Term Disability Coverage
Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.
RETIREMENT
Retirement Plan (401a)
Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.
Additional Retirement Plan Option (457b)
Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.
VOLUNTARY BENEFITS
AFLAC
Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.
Travel Assistance
Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.
Flexible Spending Plan (FSA)
Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.
Voluntary Term Life Insurance
Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.
WORK/LIFE PROGRAMS
Employee Assistance Program
Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.
Reduced Cost Bus Pass Program
Spokane County participates in a program with STA which discounts bus passes to $5 a month.
Wellness Programs
There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.
Discounts
There are local and national discounts available to Spokane County employees.
01
Do you have two years of clerical work experience OR two years of post-high school education?
Yes
No
Unsure
02
Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "None of the above apply").
I am in the open position's department and my position is covered by the 1553 collective bargaining agreement
I am in another department and my position is covered by the 1553 collective bargaining agreement
I am in a position covered by the Master Contract collective bargaining agreement (not 1553)
I am in a position covered by another collective bargaining agreement (not 1553 or Master Contract)
None of the above apply
Required Question
Agency
Spokane County
Address
824 N Adams Spokane, Washington, 99260
Phone
509-477-5750
Website
http://www.spokanecounty.org/employment