Experience Inc. Jobs

Description

Hybrid Work Environment: 40% in-office and up to 60% work-from-home, if desired. Must live within commutable distance from our home office.

Job Summary :

Under limited supervision, uses advanced skills gained through training and experience to process a wide variety of settlement activity and assist in monitoring the day-to-day work flow of the department. Works closely with the department supervisor to ensure established processing timeframes are met and the department remains fully compliant with all rules/regulations instituted by the firm and various regulatory bodies. Requires knowledge and use of SIS, Impact and other settlement systems (DTCC, FBE and NSCC) to perform various job duties. Participates in the preparation and closing of Municipal and Syndicate IPO underwritings, including the tracking of the shares in the secondary market. Extensive contact with both internal departments and external firms is required when researching and resolving settlement problems. Overtime may be required due to heavy trade volume and/or balancing reconcilement. Cross training on all job functions in the department is expected.

Essential Duties and Responsibilities :

• Monitors fails, extensions, and closeouts on DVP accounts to ensure the Firm remains compliant with Reg T

• Monitors firm equity and bond deficits to ensure the firm is 15c-3 compliant

• Monitors daily settlement balancing to ensure correct intra-day estimate figures and end of day settlement figures are accurately reported to Treasury Management

• Calculates market and firm risk when working on trade settlement problems

• Prepares IPO paperwork for DTCC and the Transfer Agent; participate in IPO closings

• Works with branches, contra firms and depositories to resolve trade problems

• Actively pursues fail resolution by monitoring Broker and DVP accounts and following established department procedures and industry regulations

• Researches and resolves trade problems due to changes on the original price, commission or instructions

• Resolves monetary or stock record out-of-balances

• Provides support or fills in for other department associates during absences or high volume.

• Updates and reviews department procedures as processes change

• Assists with establishing and enforcing departmental policies

• Works with management team to streamline processing procedures and improve workflows, reduce costs and minimize exceptions without hindering service levels

• Supports department management through active participation in unit team meetings and ongoing cross-training

• Provides training, guidance and assistance to other associates as required

• Assists in the supervision and review of lower level associates’ work performance

• Performs other duties and responsibilities as assigned

Qualifications

Knowledge, Skills, and Abilities :

Knowledge of :

• Basic mathematical/bookkeeping skills including addition, subtraction, multiplication, division, percentages, fractions, averages and balancing sufficient to complete settlement

• General office practices, procedures and methods

• General accounting procedures

• DTCC and Fed depository settlement rules and time cut-offs

• 15c-3 possession and control rules regarding customer fully paid securities and fail resolution

• Reg T as applicable to DVP accounts

• MSRB Rule G-12 municipal close-outs

Skill in :

• Operating standard office equipment and the use of Microsoft Office applications (Word, Excel, Outlook and Access) at an intermediate to high level to create documents, spreadsheets, and business correspondence

• Accurate 10 Key and data entry

• Organization and time management sufficient to prioritize workload, handle multiple tasks, and meet critical deadlines

• Calculating percentages, balance accounts, and provide statistical data

Ability to :

• Work well under pressure due to stringent timeframes and high trade volume

• Adjust to fluctuations in work volume and changes to assignment priorities

• Accurately process entries in all systems and recognize/resolve erroneous entries

• Communicate information orally and written in a clear and effective manner sufficient to interact with internal associates and external contacts at all levels

• Research and resolve problems in a timely manner

• Exercise sound, independent judgment

• Determine required actions by following regulatory and/or departmental guidelines

• Multi-task

• Display a high level of critical thinking

• Train new associates, critique their work and assist co-associates with their assigned tasks

• Effectively gather relevant information and identify key issues

Educational/Previous Experience Requirements :

• Associate’s Degree and a minimum of three (3) years general work experience and one (1) to two (2) years industry experience preferred

or

• Any equivalent combination of education, experience and/or training approved by Human Resources.

Licenses/Certifications :

• None required but a Series 99 is preferred

Job: Operations

Primary Location: US-FL-St. Petersburg-Saint Petersburg

Other Locations: US-TN-Memphis-Memphis, US-MI-Southfield-Southfield

Organization Operations & Administration

Schedule Full-time

Job Shift Day Job

Travel Yes, 5 % of the Time

Req ID: 2401431