Job Information
CITY OF SOUTH BEND Part-Time Office Assistant - Organic Resources in South Bend, Indiana
TITLE
Part-time Office Assistant - Organic Resources
OPEN DATE
5/16/2024
FULL-TIME/PART-TIME
Part-Time
EXEMPT/NON-EXEMPT
Non-Exempt
BARGAINING / NON-BARGAINING
Non-Bargaining
DIVISION
Public Works
LOCATION
Utilities/Organic Resources
REPORTS TO
Operations Supervisor
SCHEDULE
4/1 to 10/1 1 pm to 5 pm M-F, 10/2 to 3/31 12 pm to 4 pm M-F
PAY RATE
$16.75 per hour
DESCRIPTION
Salary - $16.75 per hour
POSITION SUMMARY:Provides excellent customer service at Organic Resources in a professional manner. Serves as a representative for the Division of Environmental Services, by answering phone calls, serving walk-in customers, and a variety of clerical and cashier duties as assigned by Supervisor.
SUPERVISION EXERCISED:Not applicable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist customers daily with register transactions, phone calls, and general facility inquiries.
- Perform office operations for Land Application (check trucks in, assign tags and paperwork).
- Run daily register reports and assist in preparing deposits under the direction of Administrative Assistant.
- Keep office supplies organized.
- Mange daily functions of the scale for incoming and outgoing product including trucks without tags.
- Operate 2-way radio for facility communication.
- Tour the facility at the end of the day to verify no customers are still present prior to closing the gate.
- Setting the building alarm system prior to exiting the property.
NON-ESSENTIAL/MARGINAL FUNCTIONS:Performs other duties and assumes other responsibilities as apparent or as delegated.
EDUCATION / QUALIFICATIONS:
- Must be 18 years of age or older.
- Valid Drivers License
- High school diploma or equivalent
KNOWLEDGE AND ABILITY:
- Ability to manage time without close supervision
- Ability to follow directions
- Ability to make sound judgment independently
- Must interact with co-workers and the public with tact and diplomacy
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:Work is performed in a normal office environment.
POSITION REQUIREMENTS
REQUIRED
Pre-employment Drug Screen and Background Check
ABOUT THE ORGANIZATION
South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.
AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
EOE STATEMENT
EOE/ADA Statement
The City of South Bend provides reasonable accommodations to applicants wit disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination agains