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Bryant & Stratton 2021 - Part Time - Administrative Assistant Academics in Solon, Ohio

Description

Bryant & Stratton’s Administrative Assistant Academics will support the college mission by assisting the Academic staff in facilitating activities in the Academic Department. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the academic and campus team.

The primary responsibility involves coordination and maintenance of all faculty and student academic records, preparation of statistical reports, creating and maintaining semester faculty schedules and contracts, coordinating Academic Department activities and being responsive to the daily needs of the Academic Management team.

Job Functions

Systems and Job Knowledge

• Ability to prioritize tasks in a dynamic environment

• Ability to make decisions in accordance with academic policies and procedures

• Ability to prepare effective correspondence and to maintain office management detail with only general supervision

• Enter semester master schedules and enter faculty accordingly

• Process new faculty into the payroll system and create electronic faculty contracts

• Calculate and process faculty adjustments as required

• Maintain faculty records to include faculty credentialing data

• Assist with maintaining student records

• Aid with the student registration process.

• Attend meetings as scheduled

• Ability to work well and collaborate with other departments as needed to achieve assigned tasks

• Enter and maintain New Student Outcomes Data reports

• Assist the registrar and the Dean of Student services with student /faculty data entry as requested

Resource Management

• Complete all statistical reports by established deadlines.

• Coordinate all instructional materials and correspondence for academic staff pertaining to beginning of term, midterm, and end of term procedures.

• Assist in coordinating the annual student graduation ceremony.

• Assist and coordinate awards assembly, student activities, and other special events and promotional activities.

• Create and sustain historical records of all academic and administrative activities for the year.

• Assist with grade processing and keeping records.

• Utilize all resources to assist the Academic Management Team in daily operations.

• Assist with Academic Department new student testing requirements as assigned

• Provide back-up assistance to the Academic Reception Desk as needed

Interpersonal Communication

• Ability to develop effective working relationships with students, faculty, other employees, and the visitors to the Academic Department

• Encourage and motivate students

Qualifications

Skills

Preferred

  • Organizer: Novice

  • Communication: Novice

  • Self-Starter: Novice

  • Effective Problem Solving: Novice

Education

Preferred

  • Associates or better

Experience

Preferred

  • Proficient in the use of office and computer technology - especially Word, Excel and PowerPoint

  • Banner System experience is a plus

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