Job Information
CBRE Business Unit Sales Coordinator in Singapore, Singapore
Business Unit Sales Coordinator
Job ID
183658
Posted
19-Sep-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Facilities Management, Sales Support
Location(s)
Singapore - Singapore
About the Role:
As a CBRE Business Unit Sales Coordinator, you will provide sales support to the Business Unit (BU). It is an integral multifunctional role, and works closely with the Business Development Manager (BDM), Business Unit Leader (BUL) and Bid Manager. The BUSC works across the steps of the sales process, especially the Request for Information (RFI) and Request for Proposal (RFP) stage, assisting in the writing and production of bespoke and winning proposals.
80% of a BUSC’s time is spent on sales activities and 20% on operational activities, supporting the BUL.
The role is suited for someone who enjoys working in a fast paced team, has a creative mindset, enjoys writing, is proactive, inquisitive, organised and can multitask and prioritise. It requires strong organisation and administration skills, and the ability to work under pressure and to demanding deadlines.
What You’ll Do:
Attracting Clients
Assist with preparation of materials for client events, prospective client meetings and presentations
Create information packs on prospective clients by conducting desktop research and due-diligence
Work with the BDM, BUL and Bid Manager to organise (and where necessary, attend) client events, industry events, networking events
RFI and RFP Process
Complete requests for information (RFI) questionnaires as requested and keep the Business Development Manager fully updated on progress
Work closely with the BDM, with support from the Bid Manager to manage and run organisation of the proposal process from initiation to submission, this includes:
Supporting creation of kick off decks, responsibility matrix and helping communicate key deadlines and deliverables to the team
Supporting win theme development
Response planning and structuring, and writing responses to proposal questions
Liaising with subcontractors to request quotes
Ensure final documents are of highest quality through creativity, design, editing and proof reading
Help prepare site visit, presentation and workshop materials.
Updating the bid tracker
Knowledge and Process
Prepare and maintain professional profiles, account profiles and case studies for the Business Unit knowledge library, working proactively with the Bid Manager to maintain and update the Business Unit knowledge library
Proactively stay up to date with CBRE, industry knowledge and innovations, sharing this information with your team and allowing this knowledge to filter in to bid responses.
Business Unit Support
Providing general administrative support to the Business Unit Leader / Business Unit.
Preparing and issuing reports for both internal and external stakeholders
Organising/ co-ordinating team and contract review meetings
Maintenance of Business Unit Leader diary if/where required
When required, attending meetings to take notes or minutes and ensure follow up action is undertaken
Dealing with frequent queries from site based CBRE staff and clients
Working in collaboration with the business unit management team, supporting key initiatives
Developing systems and procedures to improve the overall efficiency of the Business Unit
What You’ll Need:
Minimum Polytechnic Diploma in Business Admin / Management.
No experience required.
Proficient in Microsoft Office products. Examples include Word, Excel, Outlook, etc. Internet research and web publishing skills.
Ability to comprehend, analyse, and interpret documents.
Excellent organizational skills with a master-level inquisitive mindset.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts financial analysis.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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