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Administrative Coordinator 1, 2 or 3 (Medical Records)

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Administrative Coordinator 1, 2 or 3 (Medical Records)

Salary

Depends on Qualifications

Location

Shreveport, LA

Job Type

Classified

Job Number

204840 NLHSD AC1-3 MR 012325

Department

LDH- Northwest Louisiana Human Services District

Opening Date

01/24/2025

Closing Date

2/3/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

nlhsd.org

The Northwest Louisiana Human Services District was formed to provide local governance and direction for behavioral health and developmental disability services for individuals residing in the nine parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine and Webster.

This position is with the NW LA Human Service District's Shreveport Behavioral Health Clinic located at 1310 N Hearne Ave. Shreveport, LA 71107.

The incumbent serves as the main medical records custodian for the Shreveport clinic. This position requires in-depth knowledge of LDH policies and procedures for record retention as well as HIPAA regulations and guidelines. Provides a wide range of clerical duties that requires independent judgment and knowledge of District and Behavioral Health policies, procedures, rules and regulations. . Assists Administrative Supervisor as needed. Serves as backup to the front desk receptionist and scheduling specialist as needed.

An ideal candidate will possess the following Competencies:

Selected Core Competencies:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies :

• Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, or 3 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

Pay Ranges -

Administrative Coordinator 1 - $10.00/hour - $18.00/hour

Administrative Coordinator 2 - $11.45/hour - $20.61/hour

Administrative Coordinator 3 - $13.11/hour - $23.59/hour

**Note regarding the pay range: The maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire .

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor has 90 days from the closing date of the announcement to make a hiring decision.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

For further information about this vacancy contact:

NW LA Human Services District

Human Resources Dept

1310 N Hearne Ave

Shreveport, LA 71107

318-676-5111

Minimum Qualifications

MINIMUM QUALIFICATIONS:

No experience or training is required.

Job Concepts

Function of Work:

To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.

Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.

Level of Work:

Entry.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Serves as the main medical records custodian for the clinic.

Provides a wide range of clerical duties that requires independent judgment.

Organize and manage clients health information ensuring quality, accuracy, and accessibility the Electronic Health Record.

Maintains the active and inactive clinical records, including filing and retrieving client files, lab reports, progress notes ad other relevant documentation.

Prepares records subpoenaed for court.

Process requests for medical records ensuring HIPAA compliant.

Receives requests from and issues supplies to clinic staff. Maintains an inventory of supplies for clinical staff.

Serves as back-up for the front desk receptionist and scheduling specialist.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Have you ever worked for the State of Louisiana? Please make sure work history reflects this experience.

• Yes

• No

  02

  How many years of experience do you have in which clerical work was a major duty? Please make sure work history reflects this experience.

• None

• Less than 1 year

• At least 1 year but less than 2 years

• At least 2 years but less than 3 years

• At least 3 years but less than 4 years

• At least 4 years but less than 5 years

• At least 5 years or more

  03

  Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction

• 2= I have limited experience or require assistance to accept direction

• 3= I can accept direction

• 4= I can accept directions and help others improve their ability to accept direction

  04

  Explain your rating by providing specific and relevant examples in the box below.

  05

  Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources

• 1= I have no experience and/or am uncomfortable acting with ethics and integrity

• 2= I have limited experience or require assistance to act with ethics and integrity

• 3= I can act with ethics and integrity

• 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

  06

  Explain your rating by providing specific and relevant examples in the box below.

  07

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  08

  Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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