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University of Washington EMERGENCY PREPAREDNESS MANAGER in Seattle, Washington

Req #: 234235

Department: UW TACOMA

Posting Date: 05/15/2024

Closing Info: Open Until Filled

Salary: $5,810 - $7,241 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here. (https://www.tacoma.uw.edu/strategic-planning) Campus Safety & Security is a dedicated team committed to ensuring the safety and security of the University of Washington Tacoma campus community. Under the general direction of the Director of Emergency Preparedness & Campus Safety, the Emergency Preparedness Manager is responsible for performing a variety of specialized duties related to the planning and implementation of the institution’s safety and emergency preparedness programs. This position assists and participates in the administration, enforcement, training, and in advising departments of emergency preparedness, fire safety and other safety prevention programs, developing, preparing a variety of fire safety and emergency management training topics; assisting in The Clery Act compliance; preparing and maintaining appropriate files and records; and maintaining confidentiality.

The Emergency Preparedness Manager's responsibilities include:

  • Develop effective emergency planning processes to ensure that stakeholders have a high level of understanding and commitment to the emergency and business continuity plans that are developed.

  • Lead and facilitate the work of the Campus Safety Advisory Committee; ensure timely implementation of risk mitigation strategies by facilitating committee work.

  • Develop an emergency preparedness assessment framework and provide status reports to campus executive management on the level(s) of emergency preparedness.

  • Recommend policies and lead/facilitate processes to systematically assess risks and ensure that appropriate risk mitigation strategies are developed and implemented as approved by the leadership of a corresponding campus.

  • Manage organizational communications, provide expertise to operating management and assume direct leadership for implementation of risk mitigation activities as appropriate.

  • Work in collaboration with the UW Tacoma Campus Safety Department, UW Emergency Management, and other units as appropriate and prepare Incident Management Team members and other campus personnel to respond to emergencies that might significantly affect or impact the institutions by organizing and/or conducting training activities.

  • Administer emergency preparedness budgets and discharge operational responsibilities associated with emergency preparedness including, but not limited to evacuation team logistical support and staff training. DUTIES AND RESPONSIBILITIES Preparedness—Response (30%)

  • Develop emergency preparedness policy and procedures and other recommendations for consideration by the Campus Safety Advisory Committee. Work closely with appropriate organizational units, community groups, and state, county, and city agencies to gain broad-based support and assistance.

  • Evaluate current institutional preparations, including existing plans and policies to determine the usefulness of these plans and policies for long term emergency planning.

  • Assist department administrators in the development of department level preparedness and mitigation plans in accordance with their campus’s Hazard Mitigation and Business Continuity Plan.

  • Collaborate with campus partners to develop or organize training, prepare drills and exercises, and communication plans for on-going emergency preparedness activities to enable personnel, students, researchers, and others to better respond to emergencies. Personally schedule and conduct training as appropriate.

  • Coordinate with campus partners, Evacuation Team and Incident Management Team members to lead/conduct drills/exercises at all levels of the organization to test both campus and department level emergency response plans. Conduct general emergency management outreach activities on both campuses via presentations, seminars, orientation sessions, development of online resources etc.

  • Identify appropriate materials, supplies, space/functionality and training of responders for a fully-functional Emergency Operations Center.

  • Act as incident commander when appropriate.Fire Prevention & Life Safety (30%)

  • Conduct safety surveys with a primary focus on fire prevention and fire code compliance but will also identify and address other environmental, health, and safety hazards and compliance issues as a member of a comprehensive Prevention and Assessment survey program.

  • Confer with and provide written reports to the responsible party for corrective action.

  • Identify possible corrective action and assist with compliance by identifying alternative solutions.

  • Report serious and imminent health and safety deficiencies to management; communicate necessary action to the responsible party and track progress until resolved.

  • Coordinate the inspections and conference with insurance and others having a property insurance interest at the University.

  • Review proposals, attend meetings, inspect, and provide conditions for public assembly events including permit requirements including inspections for public events and respond to fire / life safety hazard complaints and hazardous conditions.

  • Function as liaison with Tacoma Fire Department inspectors performing inspections of the campus and oversee compliance with deficiencies they identify. Initiate safety related work orders.

  • Provide consultation on hazardous material requirements as regulated by the Fire Code, including inventories, permits, storage and use.

  • Perform fire investigations and develop a report to document the incident and to help educate those involved. Maintain statistics on cause and contributing factors.

  • Monitor the performance of campus fire alarm systems and recommend action to help reduce false alarms.

  • Must maintain a written, easily understood fire log that records, by the date reported, any fire that occurs in an on-campus student housing facility. Information from the log will be used in determining statistics to include in the annual fire safety report and the fire statistics submitted to be included in the Annual Security Report.Mitigation (25%)

  • Identify gaps in current assessment, preparation, and training for emergencies and prioritize needed improvements.

  • Work with campus committees, security departments and incident management teams to ensure campus compliance with all components of the National Incident Management System (NIMS).

  • Develop campus Hazard Mitigation Plan(s) for approval by FEMA and the State of Washington DEM. These plans should include model programs, procedures and processes, including the incorporation of comprehensive business recovery and resumption plans and methods to integrate loss reduction into the basic functions of the institutions.

  • Establish relationships and negotiate cooperative agreements with surrounding County and City jurisdictions and higher education districts and other partners to implement the Hazard Mitigation and Business Continuity Plans. Draft contractual agreements as appropriate.

  • Develop emergency preparedness assessment framework/procedures to assess the efficacy of campus emergency preparedness plans and activities.

  • Manage emergency preparedness budgets, order emergency supplies, and maintain evacuation team member kits and radios and rosters.

  • Develop and provide quarterly status reports to campus executive management on the level(s) of emergency preparedness including recommendations for action to address issues.

  • Maintain website information on emergency preparedness.Business Continuity—Recovery (10%)

  • Work with institutional resources and committees to identify critical functions/services which need to be available/restored in a timely manner to meet institutional needs in the event of a campus emergency.

  • Identify systems, contracts and communications that need to be in place to ensure critical functions/services are available/restored within a pre-identified timeframe.

  • Develop assessment processes to ensure that business continuity plans will be effective in the event of an emergency, including, but not limited to tabletop exercises and drills. Make recommendations for improvements.

  • Assist department managers in the development and implementation of business continuity plans to ensure that critical functions/services are available/restored within a pre-identified timeframe.

  • Coordinate updating of business continuity database information.Team Work (5%)

  • Participates with and serves as backup for other Campus Safety and Emergency Preparedness activities, Completes special projects as assigned by the Director of Emergency Preparedness & Campus Safety or Vice Chancellor for Finance and Administration MINIMUM REQUIREMENTS

  • Bachelor’s degree in Emergency Management or related field.

  • At least three years of experience in emergency management or equivalent experience.

  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

  • Ability to make presentations, conduct tabletop and live evacuation drills.

  • Communicate effectively with Administration, faculty, staff, students, and visitors from diverse backgrounds. DESIRED QUALIFICATIONS

  • Extensive knowledge and use of the Incident Command System

  • Washington State Fire Inspector certification

  • Washington State Fire Service Instructor 1

  • FEMA Basic Applied Practices Series certification

  • FEMA Professional Development Series certification Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.