Experience Inc. Jobs

Req #: 238368

Department: SCHOOL OF PUBLIC HEALTH

Posting Date: 09/10/2024

Closing Info: Open Until Filled

Salary: $5,644 - $6,000 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The School of Public Health (SPH) Dean’s Office has an outstanding opportunity for a temporary Curriculum and Education Operations Specialist to join their team.

The University of Washington School of Public Health (SPH) tackles the greatest health challenges in our region and around the world to create a world of healthy people. With a dynamic diverse student body of 2,000 undergraduate and graduate students, the School is fueled by a team of nearly 250 core faculty and over 500 staff members dedicated to excellence in teaching, research, and service. Our groundbreaking discoveries are fueled by rigorous science and equity-driven solutions where we bring together faculty throughout the School to collaborate in over 30 centers and institutes. Through partnerships with organizations such as the Bill & Melinda Gates Foundation, Fred Hutch, Kaiser Permanente Washington Health Research Institute, and Seattle Children’s Hospital, our students emerge as leaders who are prepared to work in partnership with communities to improve the health of all people and our research creates impact locally and globally.

SPH is comprised of five academic departments—Biostatistics, Environmental and Occupational Health Sciences, Epidemiology, Global Health (joint with the School of Medicine), and Health Systems and Population Health—along with 5 Interdisciplinary Programs housed in the Office of the Dean. Together, the School of Public Health is united with students, faculty, and staff across the campus, under a shared commitment to "a world of good." Through our collective efforts, we strive to make a significant and lasting impact on public health, advancing the well-being of individuals and communities worldwide.

The Temporary Curriculum and Education Operations Specialist will be responsible for facilitating the process of SPH-wide course review and approval, staying current with best practices in curriculum management, serve as liaison and advocate between departments, programs, School, and the University of Washington Curriculum Office, supporting curriculum-focused committees, and supporting academic affairs and education-focused work. Finally, the position will be supporting work tied to the School’s 2020-25 Strategic Plan to “deliver high-quality evidenced-based education across all degree programs.”

DUTIES AND RESPONSIBILITIES Curriculum Management (40%)

• Participating in the development of School of Public Health (SPH) policies and procedures related to curriculum through membership on the Curriculum and Education Policy Committee (CEPC). Manage and support the curriculum review and approval process for the SPH as a representative of the Office of the Dean. This includes curriculum (courses, programs, and degrees) additions, deletions, and changes through the UW curriculum management system.

• Serving as the main point of contact for CEPC, curriculum coordinators, and the Office of the Dean on the institutional curriculum submission, review, and approval processes.

• Orienting department and program curriculum staff to SPH, CEPC, Graduate School, and UW Curriculum Office curricular procedures, including providing assistance with documentation to ensure successful execution of curricular updates.

• Evaluating the success of policies and practices while proactively engaging, collaborating, and communicating with stakeholders as appropriate.

• Working in close collaboration with the Manager of Strategic Initiatives to ensure accreditation requirements are met through SPH curriculum.

• Attending various ad hoc meetings regarding curriculum development as needed.

• Serving as a liaison to departments and programs concerning the decisions made by the CEPC. This includes communicating upcoming programmatic changes to appropriate SPH student services and curriculum staff.

• Communicating with departments regarding upcoming deadlines related to CEPC and the UW Curriculum Office.

• Managing the monthly meetings and annual retreat of CEPC. Responsibilities include scheduling, creating the agenda, taking meeting minutes, updating the curriculum management tool, gathering and managing resources and documents, and communications post-meeting.

• Tracking status of curriculum-related approvals from the UW Curriculum Office to applicable SPH stakeholders to identify roadblocks.

• Scheduling, planning, and facilitating quarterly meetings for SPH curriculum coordinators.

• Researching and responding to inquiries and requests for information from SPH faculty.Education Management and Support (30%)

• Supporting trainings and meetings with faculty and staff promoting educational excellence including scheduling, meeting preparations, meeting minutes, and communications.

• Drafting communications for the Associate Dean for Education for distribution to applicable parties.

• Supporting other education-related trainings and meetings facilitated by the Office of the Dean, including any proposed new workshops or pilot programs for SPH faculty.

• Maintaining and regularly updating the Teaching Support WordPress site that provides resources to support faculty and staff.

• Maintaining and updating as needed the SPH Curriculum and Educational Policy and Procedures Manual.

• Managing the SPH syllabus template including updating language and links as needed each quarter.

• Ensuring the collection of all SPH course syllabi each quarter, and assessing all syllabi for content and consistency.

• Supporting the efforts of the Washington State Public Health Academic Learning Collaborative (WA PHALCO) by attending meetings, assisting with planning and scheduling, and keeping accurate notes and documentation.Operations and Administration (30%)

• Managing process improvement efforts, including developing, documenting, and maintaining written policies and procedures related to the operational functions of the position.

• Supporting ongoing schoolwide meetings (e.g., CEPC, Program Directors and Managers, and Curriculum Coordinators) as assigned to include supporting committee chair(s) via thought partnership, drafting and publishing meeting agendas, taking meeting minutes, posting/providing meeting materials on SharePoint sites, scheduling meetings, and producing printed materials for meetings when appropriate.

• Developing, implementing, and overseeing the administration of processes and systems that support the charge of any additional ad-hoc committees or working groups.

• Collaborating with appropriate staff and faculty to maintain the UW Course and Degree Catalogs, the SPH web site, and other portals with curriculum information.

• Planning events hosted by the Associate Dean for Education.

• Managing Time Schedule and Add Codes for PHI 500.

• Other duties as appropriate, including special projects or initiatives assigned by the supervisor. MINIMUM REQUIREMENTS

• Bachelor’s degree (or equivalent experience) in Education or related field, plus 2-3 years of experience working in academic affairs, curriculum, accreditation, and/or higher education administration. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Conceptual and innovative thinking skills (i.e. identifying solutions) and analytical thought processing needed to develop solutions across a variety of complex situations.

• Ability to be interpersonally savvy and grounded in high stress situations.

• Ability to work independently and prioritize tasks.

• Demonstrated ability to engage in change.

• Comfortable with ambiguity and potential for change.

• Ability to interpret and communicate to others complex policies and procedures.

• Project management skills, including timeline development, task tracking, needs assessments, and identifying and proactively addressing barriers to projects.

• Coordinating skills; the ability to monitor and support the progress of multiple projects simultaneously.

• Knowledge of higher education curriculum development principles and trends.

• Knowledge of instruction and teaching methods.

• Knowledge of student learning outcomes and assessments.

• Familiarity with the UW Time Schedule Construction and Update systems.

• Familiarity with WordPress.

• Skill in reading and writing meeting minutes for committees on complex topics.

• Skill in communicating effectively both in oral and written form.

• Ability to utilize computer technology for communication and reporting activities.

• Experience contributing to and supporting diversity, equity, and inclusion in the workplace. DESIRED QUALIFICATIONS

• Master's of Education.

• Experience in curriculum management or in higher educational program management.

• Experience in project management.

• Experience in a compliance driven environment.

• Experience working in higher education.

• Experience with database development and management.

• Experience with UW systems and procedures.

• Knowledge of UW curriculum policies and procedures. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.